Kisarawe District Council has announced 4 new job vacancies for Office Management Secretary II in Tanzania for 2026. Qualified Tanzanian citizens with a Diploma or NTA Level 6 Certificate in Secretarial Studies are invited to apply. Successful candidates will perform administrative and secretarial duties, including typing official documents, managing office records, receiving visitors and arranging meetings. The positions offer a government salary scale of TGS C, and interested applicants must submit their applications through the Public Service Recruitment Portal before 20 November 2026.
About the Office Management Secretary II Position
The Office Management Secretary II will provide administrative and secretarial support to ensure the smooth operation of assigned offices within Kisarawe District Council.
The role involves handling official correspondence, receiving visitors, organising office records, managing appointments and assisting with preparations for meetings. The successful candidates will also help maintain an organised office environment by managing files, documents, equipment and office supplies.
Duties and Responsibilities
The Office Management Secretary II will perform the following duties:
- Type ordinary and confidential letters, reports and other official documents.
- Receive visitors, listen to their concerns and direct them to the appropriate offices for assistance.
- Maintain records of events, appointments, visitors, meeting dates, supervisors’ travel arrangements and other work schedules.
- Search for files and documents required for official duties.
- Receive files and distribute them to officers in relevant departments, units or sections.
- Collect, maintain and return files and documents to their respective offices.
- Arrange agenda items and make preparations for various meetings.
- Prepare lists of required office equipment and supplies.
These responsibilities require good organisational skills, confidentiality, accuracy and the ability to manage several administrative tasks.
Minimum Qualifications and Requirements
Applicants must meet the following academic and professional requirements:
- Must have completed Form Four (O-Level) or Form Six (A-Level) and obtained the relevant certificate.
- Must possess a Diploma in Secretarial Studies or an NTA Level 6 Certificate in Secretarial Studies from a Government-recognised institution.
- Must have passed shorthand and typing examinations in both Kiswahili and English at a speed of 100 words per minute.
- Must have received training in office computer applications.
Required Computer Skills
Applicants must have training in the following computer applications and office tools:
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Internet
- Microsoft Publisher
Candidates should ensure that their academic and professional documents demonstrate that they meet the stated requirements.
Salary Scale
The advertised salary scale for the Office Management Secretary II position is:
TGS C – Government Salary Structure.
General Conditions for All Applicants
Kisarawe District Council has outlined the following conditions for applicants:
1. Citizenship and Age
All applicants must be Tanzanian citizens aged between 18 and 45 years, except those already employed in the Public Service.
2. Applications from Persons with Disabilities
Applicants with disabilities are encouraged to apply. They should indicate their disabilities in the online job application system to inform the Public Service Recruitment Secretariat.
3. Curriculum Vitae Requirements
Every applicant must attach a comprehensive Curriculum Vitae (CV) containing:
- A reliable postal address.
- Active telephone numbers.
- An active email address.
- Names and contact details of three reliable referees.
4. Public Service Employment Restrictions
Applicants already employed in entry-level positions within the Public Service are not eligible to apply. They should follow the instructions provided in Circular No. CAC.45/257/01/D/140 dated 30 November 2010.
5. Academic and Professional Certificates
Applications must include certified copies of relevant academic and professional certificates. The certificates must be certified by an Advocate or Lawyer.
Depending on the applicant’s qualifications, the documents should include:
- Form Four or Form Six certificates, where applicable.
- Postgraduate, Degree, Advanced Diploma, Diploma or Certificate qualifications.
- Form Four and Form Six examination certificates.
- Computer certificates.
- Relevant professional certificates issued by the respective professional boards.
6. Documents That Will Not Be Accepted
Applicants should not submit the following documents as substitutes for the required certificates:
- Testimonials.
- Provisional results.
- Statements of results.
- Form Four and Form Six examination results slips.
7. Qualifications Obtained Outside Tanzania
Applicants who studied outside Tanzania must ensure that their academic certificates have been verified and recognised by the relevant authorities, including TCU, NECTA and NACTE, as applicable.
8. Previous Public Service Employees
Applicants who were dismissed or retired from the Public Service on disciplinary or other grounds are not permitted to apply unless they have obtained permission from the Chief Secretary.
9. Accuracy of Application Information
Applicants must provide genuine information and valid academic qualifications. Submission of forged documents or falsified information may result in legal action.
How to Apply for Kisarawe District Council Jobs 2026
All applications must be submitted electronically through the Recruitment Portal of the Public Service Recruitment Secretariat.
Follow these steps to apply:
Step 1: Access the Recruitment Portal
Visit the official Public Service Recruitment Portal:
The portal link is also available through the Public Service Recruitment Secretariat website under the section labelled “Recruitment Portal.”
Step 2: Prepare Your Application Documents
Before starting the online application, prepare the following:
- Updated and comprehensive CV.
- Certified Form Four or Form Six certificates, where applicable.
- Certified Diploma or NTA Level 6 Secretarial Studies certificate.
- Certified computer training certificates.
- Relevant professional certificates, where applicable.
- Names and contact details of three referees.
- A signed application letter.
Step 3: Address Your Application Letter Correctly
The application letter should be addressed to:
MKURUGENZI MTENDAJI,
HALMASHAURI YA WILAYA YA KISARAWE
S.L.P 28001,
KISARAWE
