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How to use Microsoft Power BI We’re generating more data than ever before, which is essential to modern businesses.

It’s pointless for companies to amass mountains of digital data if they can’t make sense of it. When it comes to this, business intelligence software can help.

Is it time to implement a platform that will help you extract actionable information from your datasets? Your search has ended. Throughout this post, we’ll take a look at the basics of Power BI, including how much it costs and what it can do for your business. Fasten your seatbelts.

Do you know what Power BI is?

An array of cloud-based apps and services referred to as Power BI allow organizations to collect, manage, and analyze data from a variety of sources using a simple user interface.

There are a plethora of uses for business intelligence tools such as Power BI.

When it comes to gathering and processing data, Power BI excels in creating aesthetically appealing and easy-to-understand charts and graphs. This enables users to create and share useful snapshots of their business’s progress.

Excel spreadsheets, databases, and cloud-based and on-premise programs are all supported by Power BI.

To be clear, Power BI is an umbrella word that can apply to a Windows desktop application called Power BI Desktop, an online SaaS service called Power BI Service, or mobile apps available on Windows phones and tablets as well as iOS and Android devices.

Because Power BI is based on Microsoft Excel, it’s easy for anyone who knows how to use Excel to also know how to use Power BI, which has many more features than Excel does.
What is Power BI used for, exactly?

This software can be used to run reports based on a company’s data. There are several data sources that Power BI can connect to and “tidies up” so that the information it receives may be more easily ingested and understood. This data can subsequently be shared with other users in the form of reports and visualizations.

Aside from historical data, Power BI helps customers understand what might happen in the future. Machine learning is included into Power BI, allowing it to recognize patterns in data and use those patterns to make predictions and perform “what if” scenarios with more confidence. Forecasting and preparing for future demand and other crucial indicators are made possible by these estimates.
What is Power BI used for?

Capabilities BI is the next step in business intelligence for companies that need more reporting and analytical power than Excel can provide. Businesses can gather, examine, and analyze data from across the organization with Power BI, allowing them to have a better understanding of their operations and performance and to make better decisions based on real facts.

Power BI has a number of advantages, some of which are listed below:

Large amounts of data can be entered into Power BI, which is able to process much more data than many other platforms.
Utilizing built-in machine learning tools, users may detect interesting patterns and make more informed predictions.
Using sophisticated templates, organizations can make sense of their data in a more visible way.
It’s cloud-based, so Power BI provides cutting-edge intelligence capabilities and strong algorithms that are continually updated.
Users may rapidly construct dashboards with the data they need thanks to the application’s powerful customisation options.
There are many ways to maintain track of essential metrics and statistics, such as setting up KPI alerts.
Power BI’s user-friendly design makes it significantly more convenient to use than more complicated spreadsheets.
SharePoint, Office 365, Dynamics 365, and other Microsoft and non-Microsoft products, such as Hadoop, Google Analytics, and SAP, are all compatible with the platform.
A major concern for modern enterprises is data security, and Power BI addresses this by providing fine-grained restrictions on who can access data, both internally and externally.

Do you know anyone else who does?

With Power BI’s user-friendly characteristics, the software may be used by a wide spectrum of personnel in a company, including business analysts and data scientists.

Power BI can produce unique dashboards based on important data and information you require access to, depending on your function.

By and large, this is utilized by business intelligence specialists to generate data models and reports that can then be disseminated across the firm. If your company doesn’t have the resources or need to employ a full-time data whiz, you may utilize Power BI as a self-service tool to monitor progress and gain insight into the success of your team.

You can use Power BI to report on anything you want, because it works with any data you give it. Finance, marketing, sales, human resources, information technology, and operations are just a few of the areas that use it the most.

According to Microsoft, the product’s popularity isn’t regularly reported, although in 2016 it was estimated to be over 5 million users.
What are the building blocks of Power BI?

Power BI is made up of a variety of apps, each with its own set of functions and purposes. These are some examples:

The Power Query tool allows you to transform, aggregate, and enrich data from a wide variety of sources.
Data modeling tool Power Pivot is used to create data models.
Interactive charts, graphs, maps, and other graphics can be generated using Power View.
Another 3D visualization tool, Power Map, is now available.
You can use Power Q&A to ask inquiries about your data in simple language.

Which Power BI editions are currently available?

Power BI comes in a variety of flavors, each with its own set of features and price points. Users can pick the version that best suits their needs, ranging from the most basic to the most feature-rich, from the free to the premium.

Depending on your needs, you can use Power BI Desktop for Windows, Power BI Service, Power BI Desktop for the web, Power BI Mobile for iOS and Android, or Power BI Report Server for on-premise use. A white-label solution is also available for software developers.

First, let’s take a brief look at what each of the different editions includes:

For small and midsize enterprises, there is a free version of Power BI Desktop.
Service for Power BI
In order to access advanced capabilities and the ability to share reports with other users, you must purchase a Power BI Pro license.
Licenses for large corporations and enterprises are available through Power BI Premium.
Apps for smartphones and tablets powered by Power BI
A white-labeled version of Microsoft’s Power BI that ISVs can use instead of creating their own analytical functionality is Power BI Embedded.
Report Server is an on-premise version of the Power BI Desktop tool for enterprises that need to store their data and reports on-premises.

Why should I use Power BI Desktop?

In addition to being known as Power BI Free, the desktop application Power BI Desktop can be installed on your own computer. Advanced data exploration, shape, modeling, and report creation with highly interactive visualizations are all made possible through Power BI Desktop’s integration with the Power BI cloud service. When you’re done, you can save your work to a file and publish it to your Power BI site so that others can see it.

All Office 365 plans include Power BI Free, and you may sign up for it whenever you like.

So, what exactly do you receive when you purchase Power BI Desktop from Microsoft? While there are some limitations on how much data can be imported and how much can be uploaded at one time, there are none other than the same for free editions of Power BI, Desktop. Data can be uploaded in blocks of 1GB to the Power BI cloud for desktop users.

As many visualizations as you like can be created in the Desktop version of Power BI, which provides access to the whole collection of visualization templates. Data and reports can be exported to Excel as well. Up to eight reports can be refreshed each day using Power BI Desktop, either on the hour or the half-hour.

Power BI Desktop’s “catch” is that you can’t share any of your data with your colleagues. It is possible to make reports available on the web, although this is not recommended when dealing with confidential corporate information.
Defintion of Power BI

Microsoft’s Azure cloud platform hosts the full version of Power BI, commonly referred to as “Power BI.” Power BI Pro and Power BI Premium are the two licensing options for Power BI Service.
What’s Power BI Pro?

Power BI Desktop and Power BI Pro aren’t that different. Visualization choices, storage and file upload size limits, and report refresh permissions are all the same. It’s important to note that Power BI Pro allows you to privately share your data and dashboards with others who also own a Power BI Pro subscription.

The Pro license also comes with a few extras. These app workspaces are a great illustration of how you may organize your data and make it easier to find what you’re looking for.
Power BI Premium: What is it?

An additional method of obtaining Power BI is the Premium version of the service. With Premium, you pay for the amount of storage and processing power you need for your business, rather than acquiring licenses for individual users like you would with Power BI Pro. The Power BI platform comes with six different memory capacity models, allowing users to pick and select exactly how much they need to run their Power BI platform.

It’s designed for larger companies dealing with a lot of data and needing a lot of access to the app’s features. In order to acquire a specific amount of processing power for your business intelligence (BI) tasks, you need to pay for Premium.

With Premium, you’re not purchasing a license but rather the exclusive usage of a certain amount of computer processing power. Power BI Premium is essential for users who want to generate and publish reports, share dashboards, and interact with other users in app workspaces. However, Power BI Premium covers read-only use for people who simply need to view and consume Power BI content.

If you’d like to save your BI assets on-premises, you can do so with the help of Power BI Report Server (more on this in a moment), which is a tool that’s only available to Premium customers.
What is a Power BI Report Server?

It is an on-premises server solution that is included with the Power BI Premium subscription. Power BI may now be used on-premises with Report Server. Uploading data to the cloud isn’t an option for all companies. Some businesses may not be able to utilize SaaS platforms due to data regulation rules in their industry, or because they don’t have the infrastructure or connectivity necessary to do so.

Using Power BI Report Server behind a firewall allows firms to migrate to a cloud-based version of Power BI when they’re ready.

There are some similarities between Power BI Service and the Report Server Packs, although the latter is primarily focused on report development, and the former provides a number of critical features that the latter does not have. The Power BI Desktop app is required for users of the Report Server. The dashboards, real-time streaming, content packs, app workspaces, natural language queries, Excel data analysis capabilities, email subscriptions, and data alerts are all unavailable to them, as are the rest of the platform’s tools.

New features and updates are released to the Report Server every four months instead of every month.

Power BI Embedded: What is it?

With Power BI Embedded, independent software vendors (ISVs) and developers may pay-as-you-go, “white-label” incorporate Power BI functionality and capabilities into their own programs. Since they don’t need their own reporting features, they can simply integrate Power BI into their products, leaving Power BI to take care of everything related to report generation and data analytics! For end users of the app, Power BI’s analytics will appear to be an integral component of the product.
What does Power BI Mobile do?

In other words, this is Power BI’s native mobile software, and it’s available for Windows, iOS, and Android users.

The app provides safe access to real-time dashboards and reports, regardless of whether the data is stored in the cloud or on-premises in SQL Server. Reports and natural language inquiries can be sent via mobile devices, as can push notifications for personal data warnings.
What other Microsoft BI products are available?

A number of Microsoft’s business intelligence products, such as Power BI, are also available.

ASP.NET Web Apps

Microsoft’s Azure Data Services lets you quickly build intelligent apps with a wide range of tools, technologies, and deployment choices.

a server for machine-learning

Python and R may be used to analyze large amounts of data, build AI-powered apps, and surface insights using Microsoft Machine Learning Server.

a system for analyzing data

This data platform from Microsoft has been designed for data warehousing and Big Data analysis purposes. Parallel Data Warehouse, SQL Server Parallel Data Warehouse, SQL Server Parallel Data Warehouse, SQL Server Parallel Data Warehouse, SQL Server Parallel Data Warehouse.

The SQL Server

Microsoft’s relational database management system, SQL Server, was released in 2005. A spreadsheet-like structure is used to store and manage massive amounts of data in rows and columns. SQL Server is a database management system that organizes and retrieves data in response to requests from other applications. Performance tweaking, real-time analytics, and data visualization have been added to SQL Server in recent editions.
More than anybody else, there are Power BI experts on the market.

Start your search for the best administrators, developers, and consultants by checking out our database of pre-screened candidates!
What does Microsoft Power Platform stand for?

Power BI is part of what Microsoft called its Power Platform. This group includes Power BI, PowerApps, and Microsoft Flow.

Powered by Dynamics 365’s Common Data Service for Apps, PowerApps allows organizations to create their own responsive business applications with the click of a button. Employee engagement surveys, cost estimators, budget trackers, to-do lists, booking apps; these may all be produced for web and mobile without the requirement for coding skills or input from developers.

PowerApps’ drag-and-drop interface enables anyone to design and publish richly featured, professional apps without writing a single word of code. The apps may be readily linked with Office 365 and Dynamics 365 to capture and utilize corporate data, and assist engage customers.

A sister-service of PowerApps, Microsoft Flow employs the same Common Data Service for Apps to assist users develop automated processes that take care of repetitive administrative duties.

There are already thousands of ready-made workflows—digital sequences that trigger predefined actions when certain activities occur—for users to take advantage of, from creating CRM leads when someone tweets a particular word or phrase, or tracking Outlook emails in an Excel spreadsheet, to sending an email to a group when a data alert is triggered in your analytics.

These workflows can be used to connect your Microsoft services to third-party apps and programs, without the need for complex custom integrations.

Is Power BI available on-premises?

It is not possible to use the Power BI service as a private cloud service. Instead of moving to the cloud tomorrow, Power BI Report Server is the on-premise option for reporting today. Because it’s part of Power BI Premium, you can make the switch to the cloud whenever you choose.
Is Power BI compatible with smartphones and tablets?

Yes. Power BI includes native apps for Android, iOS, and Windows 10 devices. Download one of the Power BI mobile apps from the shop where you purchased it:

The App Store for Apple products
Google’s Android app store
Store for Windows XP

Power BI’s primary rivals are:

Microsoft Excel Qlik Sense
Amazon Acute Intelligence IBM The SAS Cognos Elasticsearch Graphs and Charts
Reports from Jet’s Flight Operations Center
MicroStrategy Analytics from TIBCO Spotfire

Market data via Power BI

Datanyze estimates that Power BI has a 12% share of the business intelligence industry, which places it behind behind Tableau and FactSet.

In Gartner’s Magic Quadrant assessments, it is frequently described as the platform with the most comprehensive vision because of its 11-year reign as a market leader in analytics and BI.

According to Gartner’s 2018 Magic Quadrant for Analytics and Business Intelligence Platforms, Microsoft’s “clear and visionary product roadmap that includes vertical sector content” has led to a large increase in Power BI’s user base in the previous year.

Customer service and product vision were mentioned as some of the highlights of Power BI by its users. The program also received high marks for its reasonable licensing costs, ease of use and visual attractiveness.
Where can I find Power BI-related employment?

Demand for business intelligence professionals is on the rise as companies realize the value of a solid data analysis approach.. Here are just a few of the high-paying jobs you can get with Power BI.
The architect of business intelligence.

This group of people is responsible for managing databases and data warehouses as well as developing new data structures to make platforms more effective at utilizing the information they have. The BI Architect may assist a company make better, more effective decisions and promote more successful outcomes by managing and analyzing the firm’s data.
Analysts in the field of business

As a Business Analyst, your job involves a mix of technical and business-related responsibilities. To be successful in this position, you must be able to model and analyze data in accordance with business objectives and have strong data skills. There are a number of ways that a business analyst may assist an organization get the most out of their data. A significant portion of the job entails writing reports.
Analysts of Data

As a Data Analyst, you are responsible for creating reports, modeling data and analysis, and transforming it into actionable information for the business.
Developer of Business Intelligence

Like any other software developer, a BI Developer creates and designs tools and solutions for mobile and web applications and services. They aim to improve and extend business intelligence platforms so that they may better fulfill the demands of their users by translating business needs into specifications.
How can I get a Power BI certification?

A certification is a good place to start if you’re wanting to beef up your résumé. Earning a certification may potentially result in a pay raise. Power BI certification candidates should begin their training with one of the following two: MCSA: BI Reporting or MCSA: SQL 2016 BI Development.

Microsoft’s mid-level certification, the MCSA, is geared toward those looking for entry-level positions in the IT industry. There are no prerequisites for the MCSA, but the MCSA must be earned before moving on to the last level, the MSCE.

Achieving the MCSA: BI Reporting certification confirms your knowledge of Excel and Power BI dashboards, as well as how to work with, model, and visualize data. The MCSA: SQL 2016 BI Development certification assesses skills in data warehouse and extract, transform, and load (ETL) as well as OLAP cubes and multidimensional and tabular data models.

Entrants must pass two examinations to obtain the MCSA: BI Reporting certification. Analyzing and dVisualizing Data with Power BI is the first exam to be taken. Data analysis with Power BI should be a strong suit for those taking this exam. Microsoft Power BI Desktop and the Power BI service are required, as are skills in connecting to data sources and conducting data transformations, as well as knowledge of creating dashboards with Power BI Desktop and the Power BI service. Data analysis in Microsoft Excel and Microsoft SQL Azure are also required skills for candidates. Power BI experts, data analysts, and other professions that use Power BI to create reports are all possible candidates for this position.

Exam70-779, Analyzing and Visualizing Data with Microsoft Excel, must also be passed by the candidates. Candidates for this exam should be able to undertake data analysis using Microsoft Excel. Candidates should be able to use Excel to consume, transform, model, and visualize information. PowerPivot, PivotTables, and PivotCharts should be able to be configured and used by candidates. Business intelligence (BI) analysts and other Excel data analysts may be suitable candidates.

The MCSA: SQL 2016 BI Development certification requires two tests in addition to the coursework. Implementing a SQL Data Warehouse (Exam70-767) focuses on the development of business intelligence (BI) solutions that need the implementation of multidimensional data models, the implementation and maintenance of OLAP cubes, and the implementation of tabular data models (Exam 70-768).

The MCSE: Data Management and Analytics certification, which demonstrates broad skill sets in SQL administration, building enterprise-scale data solutions, and leveraging business intelligence data in both on-premises and cloud environments, can be earned by MCSA holders after they have earned the MCSA certification in SQL administration. For the MCSE, you’ll need to have completed five other MCSAs, including Data Management and Analytics, which focuses on more advanced topics like Azure, Machine Learning, and SQL.

Thirteen examinations must be passed to acquire MCSE: Data Management and Analytics certification.

Exam 70-473: Cloud Data Platform Solutions Design and Implementation Exam 70-339: Microsoft SharePoint Server 2016 Management Exam 70-475: Big Data Analytics Design and Implementation Core Solutions of Microsoft Skype for Business 2015, Microsoft SharePoint Server 2013, Microsoft Exchange Server 2013, and Microsoft SQL Server are all included in the 70-464 exam. Exam 70-332: Advanced Solutions of Microsoft SharePoint Server 2013 Exam 70-465: Designing Database Solutions for Microsoft SQL Server Exam 70-342: Advanced Solutions of Microsoft Exchange Server 2013
Implementing Microsoft Azure Cosmos DB Solutions Exam70-775: Perform Data Engineering on Microsoft Azure HDInsight

As each exam costs $165 US dollars, passing both the MSCA and MSCE exams would cost a total of $330 US dollars. Retakes cost the same as the first, so there’s no freebie here.

What is the price of Power BI?

There’s a Power BI plan for every user because of the huge variety of versions and plans available. Power BI Desktop, Power BI Mobile, and Power BI Embedded are all free. Power BI Pro and Power BI Premium, on the other hand, are paid based on the number of users and the amount of data they’ll be able to access.
Pricing for the Power BI Professional Edition

Power BI Pro is available for a monthly fee of $9.99 per user.

Office 365’s Enterprise E5 subscription, which costs $35 per month per user, also includes Power BI Pro.
Premium Pricing for Power BI

The cost of Power BI Premium is based on the number of users it will serve. The cheapest option is “P1,” which costs $4,995 a month.

Larger businesses, with a greater number of users and a greater demand for analysis, will be more likely to employ this model. Only companies with more than 500 active Power BI users should consider Premium.
In Power BI, Pricing Embedded

Power BI Embedded, in contrast to Power BI Pro and Premium, is billed based on “render” rather than “user.” Renders in Power BI Embedded are defined as any form of activity. Any time a user of an app opens a page that contains Power BI visuals, refreshes the page, or otherwise engages with the reports in any way, a render occurs.

Pay-per-use pricing for Power BI Embedded varies depending on the “node” you choose to utilize. It is possible to think of a node as the point of connection between one system or device and the network to which it belongs. Each of the Capacity BI Embedded nodes comes with a variable processing power; the more power a node possesses, it costs more to operate.

It costs $1.0081 per hour to run an A1 node with 3GB of RAM, which can handle 300 renderings per hour. This is an excellent value.

An A4 node, for example, has 25GB of RAM and can do 4,800 renderings per hour, but it costs $16.13 per hour.

There are no up-front costs or termination fees with Power BI Embedded; you only pay by the hour.

Power BI has a list of system requirements.

Power BI Desktop requires the following:

Versions later than Windows 7/Windows Server 2008 R2/.NET 4.5/Internet Explorer 9/
Memory (RAM): 1.5 GB or more is preferable, however at least 1 GB is required.
At least 1440 x 900 or 1600 x 900 (16:9 aspect ratio) is recommended for display. You should avoid lower resolutions such as 1024768 or 1280800, as some controls (such as exiting the initial screen) appear beyond those sizes.
The following are the options for configuring the display in Windows: You may not be able to close or respond to certain dialogs in Power BI Desktop if your display settings are adjusted to increase the size of text, apps, and other things by more than 100%. Make sure your display settings are set to 100% by heading to System > Display in Windows and using the slider to adjust it.
Please need a processor with a clock speed of at least 1 gigahertz x86 or 64-bit

Is Power BI compatible with third-party applications?

Microsoft and third-party platforms can be integrated with Power BI Pro so users may pull data from wherever they need to.

Power BI can be integrated with Microsoft solutions like Exchange, Office365, Dynamics365, SharePoint, Excel, Cortana, and Teams. Custom Connectors for Power BI or Microsoft Flow can be used to extend Power BI’s native connectivity to additional data sources.

Power BI’s components can be used directly in Excel, allowing you to take advantage of the app’s analytical capabilities without leaving your spreadsheets. Excel users can now combine and prepare data sources, create reports, and generate visualizations using Power Query, Power Pivot, and Power View, all of which are integrated into Excel.

Power BI may also be integrated with other services, such as Salesforce, GitHub, QuickBooks, ZenDesk, Marketo, Facebook, and Google Analytics.
Is Power BI programmable?

Power BI’s dashboards and interfaces can be customized by users. It’s also a cinch to generate your own unique reports. With our extensive collection of open-source data visualizations, you can create the exact look and feel you want for your data. D3, jQuery and even R-language scripts can be used to generate amazing visualizations with the custom visuals SDK. Custom graphics that can be used across all Power BI products can be tested and debugged on the fly. If you’ve generated a custom visual that you want to share with your team, your clients, or the globe, you may do so with AppSource.

VIDEO:How to use Microsoft Power BI

In this step-by-step tutorial video, learn how to get started using Microsoft Power BI. Power BI allows you to get insight from your business data. This is an introductory overview of Power BI to get you started.

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