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Job Opportunity at U.S. Embassy in Tanzania-Administrative Assistant
Job Opportunity at U.S. Embassy in Tanzania-Administrative Assistant The U.S. Mission in Dar es Salaam is Invites eligible and qualified applicants for the position below:
Position Title: Administrative Assistant (Training Coordinator)
Vacancy Number: Dar es Salaam – 2020-036-RA
Administrative duties and Events Coordination: 50%
- Assists with the Letters of Requests (LORs) and Letters of Acceptance (LOA) and LOAs for the FMS cases when requested by OSC, Chief.
- Receiving and Screening calls and visitors from host country military (TPDF) concerning Security Assistance and the Training program.
- Coordinates and synchronizes M2M events for the Office of Security Cooperation with the TPDF Defense Foreign Relations Office.
- Coordinates and contributes to frequent official visits to the Defense Attaché Office and Office of Security Cooperation.
- Assist in arranging appointments and may accompany visitor to meetings with government and other officials. Extensive knowledge provides valuable information on current events, local government insight, and regional affairs.
- Provides interpreter service for American Officers, especially when nuance of meaning is important.
- Receives and screens calls and visitors from the host country military concerning the Security Assistance and Training Program. Answers inquiries on policies, routine matters, status of actions, and course availability.
- Disseminates information only on a need to know basis. When requested information is not available, obtains and forwards information to appropriate persons or refers callers to the proper source. Places local and long distances calls and faxes.
- Sets up and maintains correspondence reports and documents files.
- Classifies and files material based upon content as well as subject and document identification. Establishes and maintains office library of related publications, regulations and directives. Screens files periodically and retires or destroys files no longer required.
Training Coordination: 30%
- Vetting/Screening all International students to ensure that prerequisites are met to include: administers the Defense Language Institute’s English Comprehensive level tests as well as the Training of English as a Foreign Language (TOEFL) and any other test for the required courses
- Maintaining all student training records.
- Preparation of invitational orders.
- Prepares student biographies and academic records.
- Prepares visa applications.
- Coordinating and arranging travel plans.
- Prepares and requests travel advances for students attending training.
- Medical screening of students and dependents.
- Conducts pre-departure briefing and debriefs students upon return to host nations to assess how valuable the training was from the students and to obtain their recommendations/views on how best to serve them under the International Military Education and Training (IMETP).
- Downloads and Update of Standardized Training List.
- Daily access to the Security Assistance Network (SAN) for updates on courses available and changes made to the Standard Training List (STL).
- Works with the country program managers of the five military departments (MILDEPS) to implement the Tanzanian training requirements.
- Inputs the courses into the Training Management System (TMS) and the web based Security Assistance Network.
- Prepares the yearly host country’s military two-year Combined Education and Training Plan (CETP) and the Congressional Report on International Military Training (CRMIT) report of all Foreign Military Services (FMS), African Contingency and Training Assistance (ACOTA), Non-Commissioned Officer (NCO) trainings in-country.
TPDF Course program: 20%
- The Counter terrorism courses are intended to support and enhance U.S. efforts in the Global War on terrorism.
- Establishing the Tanzanian Peoples Defense Forces Counter Terrorism educational needs, preparing and sending students for studying in the U.S. and at the George C. Marshall Center in Germany for Counter Terrorism related training.
- Advising the Tanzanian Military of Defence (MoD) on the Counter Terrorism (CT) courses available, course pre-requisites, experience required and ranks of officers who should participate in any CT-related training.
- Justifying why the candidates are suitable for the CT courses in the SAN web before Counter-Terrorism Fellows Program (CTFP) and AFRICOM approve the nominations, and Generating invitation Training Orders (ITOs) for CT students as required or directed by the Africa commandant Command (AFRICOM), Providing logistical support, and making payments to students in cases where the school does not have a disbursing office to pay off the students Training and Living Allowance (TLA).
- And performing all necessary record keeping and logistics groundwork for the International Military Education Training Program.
- Notifying the Tanzania People Defence Force (TPDF)/Military of Defence (MoD) of ACOTA training available with the approval of the Office of Security Cooperation, Chief, Preparing all the necessary vetting memorandums to the three departments namely: the Regional Security Office, Political and Consular for vetting to occur.
Qualifications and Evaluations
EXPERIENCE: Minimum of 5 years of experience in public service in the areas of administrative management, training program administration or human resources in the securities institutions such as military, police, or guard force is required.
University degree in either Law, Political Science, Sociology, History or Economics is required.
LANGUAGE: Good working Knowledge in English (reading writing and speaking) is required and Fluent (reading writing and speaking) in Kiswahili is required.
SKILLS AND ABILITIES: Driver’s license class B and D is also required.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
The U.S. Mission in Dar es Salaam offers compensation package that may include health, separation, and other benefits.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*
AEFM / USEFM
FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply:
To apply for this position, applicants MUST apply electronically via ERA.
For more information, visit this link https://tz.usembassy.gov/embassy/jobs/
Please provide the required documentation listed below with your application:
Copy of University Degree
Proof of Citizenship
Work Permit (if not a citizen)
Valid Driver’s Licence
Other Document (if any)
Other Document 2 (if any)
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
Thank you for your application and your interest in working at the U.S. Mission in Tanzania.
Applicants MUST follow instructions in the notice on the website: Failure to do so will result in an incomplete application.
Previous applicants do not need to reapply.
Only Shortlisted candidates will be contacted only via email.
The deadline for submitting the application is 28 June 2021.