How to Register Employees for UIF Is Obligation all Employer in South Africa to Register their Employee with Unemployment Insurance Fund(UIF) On uFiling the registration you may do online or by visit UIF Center
Must You Register Employees for UIF?
All employers are required by law to register their employees with the UIF. This applies to any employer who employs someone for over 24 hours per month.
When employers register their employees with UIF, they need to make monthly contributions to the fund. This contribution amount needs to be 2% of the employee’s gross monthly salary, with employers being responsible for paying 1%.
How to Register Employees for UIF
There are a couple of different ways that you can register employees for UIF.
The easiest, and most efficient, way to register employees for UIF is through uFiling. Just like eFiling for income tax returns, uFiling offers an online portal where employers can easily pay and declare UIF contributions. The platform also lets employers view all of their previous contributions and declarations, as well as receive notifications for future UIF declarations.
Employers simply need to complete the relevant online registration forms through the platform. This will require sharing your ID number and address. If you want to know how to register employees for UIF without taking the online approach, there are other options. You could employees for UIF by filling out the forms manually.
UIF registration forms can be found on the Department of Labour’s website. There are options for UIF registration forms for commercial employers (UI-8 and UI-19 forms) and domestic employers (UI-8D and UI-19 forms). Once completed, these forms can be e-mailed to: [email protected].
Employers must fill out the relevant forms for both themselves, as well as for their employees. This process will involve adding an employer reference number. If an employer does not have this yurt, they can leave the section blank. A new employer reference number will be created with the application.
It’s also possible to register for the UIF telephonically. If you want to take this approach, employers need to phone the UIF at (012) 337 1680 and follow the instructions of the UIF official. It’s important to have all employer and employee details (like ID numbers and addresses) available when starting this call.
How To Register with the UIF
There are various ways to register with the UIF. It is employers’ responsibility to fill in and send the forms to register themselves and their workers. Registering OnlineIf employers want to register online they should use the following steps: Step 1: Get the necessary information readyGet information like the ID numbers and addresses of employers and workers ready before registering. Step 2: Complete the online registrationComplete the online registration forms:
NB: THIS FORM OF REGISTRATION IS CURRENTLY NOT ACTIVE Re: If employers want to register via e-mail they should use the following steps: Step 1: Get the formsGet the UI-8 and UI-19 (for business employers) or the UI-8D and UI-19 (for domestic employers) from the website. Step 2: Fill in the formsEmployers must complete the forms for both themselves and their workers. The form for the registration of workers asks for an employer reference number. Employers who do not have a reference number yet, can leave this part open. The UIF will create a reference number and send it to you. Also ignore the part asking for a signature. Step 3: E-Mail the formsDomestic Employers: E-mail the forms to the UIF at [email protected]. Commercial Employers: E-mail the forms to the UIF at [email protected]. Registering Via TelephoneIf employers want to register via telephone they should use the following steps: Step 1: Get the necessary information readyGet information like the ID numbers and addresses of employers and workers ready before phoning the UIF. Step 2: Phone the UIFPhone the UIF at (012) 337 1680 and follow the instructions of the UIF official. NB: THIS FORM OF REGISTRATION IS CURRENTLY NOT ACTIVE Registering Via FaxIf employers want to register via fax they should use the following steps: Step 1: Call the UIF fax lineGet UI-8 for commercial employers or UI-8D for domestic/private household and UI-19 from their nearest Department of Labour or Department of Labour’s website. Step 2: Fill in the formsEmployers must complete the forms for both themselves and their workers. The form for the registration of workers asks for an employer reference number. Employers who do not have a reference number yet, can leave this part open. The UIF will create a reference number and send it to you. Step 3: Fax the forms backFax the completed forms back to the UIF at 086 713 3000. Registering Via MailIf employers want to register via mail they should use the following steps: Step 1: Get the formsGet the UI-8 and UI-19 (for business employers) or the UI-8D and UI-19 (for domestic employers) from the website or at any labour centre. Step 2: Fill in the formsEmployers must complete the forms for both themselves and their workers. The form for the registration of workers asks for an employer reference number. Employers who do not have a reference number yet, can leave this part open. The UIF will create a reference number and send it to you. Step 3: Mail the formsMail the forms to the UIF at The UIF Pretoria 0052Postage is payable on all mail sent to the UIF. Registering at a Labour CentreIf employers want to register at a labour centre they should use the following steps: Step 1: Get the necessary information readyGet information like the ID numbers and addresses of employers and workers ready before going to the labour centre. Step 2: Get the formsGet the UI-8 and UI-19 (for business employers) or the UI-8D and UI-19 (for domestic employers) from the labour centre staff. Step 3: Fill in the formsEmployers must complete the forms for both themselves and their workers. The form for the registration of workers asks for an employer reference number. Employers who do not have a reference number yet, can leave this part open. The UIF will create a reference number and send it to you. Step 4: Hand in the formsHand in the forms with the labour centre staff. |
Frequently Asked Questions (FAQs)
What is UIF employee registration?
It is the process of registering workers for UIF contributions and benefits.
Who must register employees for UIF?
Employers must register qualifying employees.
Which employees qualify for UIF?
Most workers employed more than 24 hours monthly qualify.
Can domestic workers be registered for UIF?
Yes, domestic employers must register qualifying workers.
Can foreign workers qualify for UIF?
Yes, legally employed foreign workers may qualify.
What documents are needed for employee UIF registration?
Usually ID numbers, salary details, and employment dates are required.
What is uFiling?
uFiling is the online system used for UIF services.
How much is UIF contribution?
Total UIF contribution is usually 2% of salary.
Who pays UIF contributions?
Both employer and employee contribute 1% each.
When must UIF be paid?
Payments are generally due before the 7th day of each month.
What happens if an employer does not register employees?
The employer may face penalties and legal action.
Can employees check their UIF registration?
Yes, employees can verify UIF records online.
What are UIF credit days?
Credit days determine how long employees can receive benefits.
Can employee details be updated later?
Yes, employers can update information through uFiling.
What happens if UIF contributions are late?
Late payments may result in penalties and interest.
Can small businesses register employees for UIF?
Yes, small businesses must comply with UIF regulations.
Can part-time employees qualify for UIF?
Yes, if they work more than 24 hours monthly.
Why is UIF important?
It provides temporary financial support during unemployment or illness.
Can employers use SARS for UIF registration?
Yes, some employers register through SARS systems.
Is UIF registration mandatory?
Yes, most qualifying employers must register employees.
