How to submit uif declarations online Get full information about Procedures to submit uif declarations online this aticle will guide you Step by step.
What are UIF Declarations?
Employers need to submit a monthly UIF declaration (also known as a UI-19 Form) to the Department of Labour. This document contains information relating to UIF contributions (employer and employee) in respect of each employee, as well as their employment status and non-contribution reason, if applicable.
How To do UIF Declarations
The data in the UIF Declaration is submitted to the Department of Labour in the required file format. For readability and user-friendliness purposes, SimplePay provides you with PDF and Excel versions of these UIF Declarations. We have now expanded our UIF functionality for successful submissions to include a download of the submitted file. While the format of these files may not be as useful for payroll administration, they do serve as a record of the actual file submitted, should there be any queries or disputes with the Department of Labour.
To download this file:
- Go to Filing
- Navigate to the relevant month
- Under the Electronic Status heading in the UIF Declaration section, the status should be “confirmed” (Note: the file is only available for successful submissions)
- Click on the icon next to “confirmed” to download the file
Please note: Should you need to open these files, you will need to rename the file to include “.csv” at the end (and remove the abbreviation for the current file format). This will allow you to view the file in Excel, Google Sheets or another spreadsheet application.
For more information about monthly submissions, head to our help page here.
If you require any assistance regarding this functionality, please do not hesitate to contact our support team.
FAQs How to Submit UIF Declarations Online in South Africa
What is UIF?
UIF stands for Unemployment Insurance Fund, which provides temporary financial relief to qualifying workers in South Africa.
Can I submit UIF declarations online?
Yes, employers can submit UIF declarations through the official uFiling system.
How often must UIF declarations be submitted?
UIF declarations must be submitted monthly.
What happens if I miss the UIF deadline?
Late submissions may attract penalties and interest charges.
Can domestic employers use uFiling?
Yes, domestic employers can register and submit declarations online.
Do I need payroll software to submit UIF declarations?
No, small employers can manually capture employee details online.
Can I edit a submitted UIF declaration?
Yes, employers can amend incorrect declarations through the system.
How much is UIF contribution?
The total contribution is generally 2% of employee remuneration.
What documents are needed for UIF declarations?
You need employee details, payroll records, and UIF reference information.
Can I pay UIF online?
Yes, payments can be made electronically through approved banking methods.
What is the official UIF website?
The official platform is the UIF uFiling portal.
Why is my UIF declaration rejected?
Incorrect employee information or payroll errors are common causes.
Can I register employees online?
Yes, employers can register employees through uFiling.
Is UIF compulsory in South Africa?
Yes, most employers and employees are legally required to contribute.
Can I submit UIF declarations using a mobile phone?
Yes, the uFiling website works on mobile browsers.
What should I do if I forget my uFiling password?
Use the password reset option on the login page.
Do terminated employees need to be declared?
Yes, employers must update termination information correctly.
Can companies submit bulk UIF declarations?
Yes, payroll file uploads are supported for larger employers.
How long does UIF processing take?
Processing time varies depending on system activity and data accuracy.
Where can I get UIF support?
You can contact the Department of Employment and Labour or visit the official website.
