Team Secretary At HOPE Cape Town

February 25, 2024 ajiraforum JOB

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HOPE Cape Town seeks to appoint a Team Secretary

HOPE Cape Town is a registered non-profit organisation based in Cape Town, dedicated to raising the quality of life of people and communities. Emphasis is placed on children, adolescents and their families in situations of poverty, HIV and related illnesses.

Firmly grounded in the third decade of delivering service and programs in marginalised communities, HOPE Cape Town’s vision and strategy beyond 2020 focus on:

First 1 000 Days program for new mothers, babies and toddlers;
Early learning and school preparedness for pre-school children;
Literacy and Numeracy assistance and school retention for primary school learners;
Improving Maths, English, Information Technology and school retention for high school learners;
Dual Vocational Training and Education for Youth;
Skills development, artisanal opportunities and income generating projects for adults;
Social services, community health services, sport & recreation, arts & crafts and food security.

Position description:

The Team Secretary will provide general reception, administrative, procurement and logistics co-ordination functions, and will serve as in a support function for the back office, senior staff team.

The Team Secretary will be responsible for the following:

Reception – including answering the phone; routing calls, receiving visitors and deliveries
Ensuring sufficient office supplies
Photocopying, scanning, faxing and printing
Update and maintain internal organisational year planner & notice board
Office equipment maintenance
Coordinating meetings
Taking & distributing minutes at staff and board meetings
Assist with co-ordination and administration of events
Managing asset booking system e.g. Projectors, Laptops
Administrative support to the back office and senior staff
Obtain quotations for services, office supplies and equipment in line with the Policies
Placing orders and following up with suppliers
Assisting with accounting processes incl petty cash management
Maintaining staff and volunteer records and documentation
Translation
Maintaining organisational databases

Minimum requirements:

Post-secondary Secretarial Qualification
Minimum 3 years secretarial experience
Advanced computer skills (Microsoft Office)
Methodical and well organised
Bookkeeping and/or accounting training, numeracy skills and attention to detail
Excellent interpersonal skills, diplomatic and discreet; at ease with people from different cultural, social and economic backgrounds
Superior Communication Skills: Fluent in English (spoken and written), other languages an asset (German / Afrikaans / Xhosa); good telephone skills and ability to draft correspondence and reports.
Team player but able to work independently
Drivers licence, independent transport
South African citizen
No criminal record
Able to attend an interview (in person) in Cape Town in June 2020.

To apply:

Please draft a letter of motivation addressed to the Program Coordinator, detailing why you are interested in this opportunity along with your CV and at least 3 contactable references to [email protected]