Project Financial Administrative Assistant Non-Governmental Organisation (NGO)

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Part-Time Project Financial Administrative Assistant.

 Background information:

The Consortium for Refugees and Migrants in South Africa (CoRMSA) is a national network of organisations working with asylum seekers, refugees and international migrants. CoRMSA currently has 26 member organisations across the country. Our member organisations include legal practitioners, community based refugee and migrant led organisations, advice offices, academic institutions, social service providers amongst others. The CoRMSA model is such that through our members and partners, collectively we cover work at local, provincial, national, regional and global levels to ensure that the daily challenges faced by foreign nationals are addressed through policy and practices that fosters social cohesion. CoRMSA’s main objectives and mission is the promotion and protection of the human rights of all foreign nationals in ways that promote the well-being of all in South Africa and the region. CoRMSA has over fifteen years of experience working on migration engaging in policy advocacy and lobbying; coordination and network building; capacity building; rights awareness and information sharing.

CoRMSA in partnership with Kindernothilfe (KNH) German Government (BMZ) funded project will be implementing “Children in Migration and their communities are empowered to claim their human rights” project. This is 41 months’ project is targeting Children and Youth in Migration and their communities to see that they are empowered to be able to claim their human rights so that they can enjoy inclusive policies and have access to basic services. Part of this project is to outsource and contract part-time external Project Financial Administrative Assistant for a period of six (6) months on 4 days per month.

Objectives of the Project Financial Administrative Assistant (PFAA).

The overall objective of the PFAA is to support the efficient implementation of CoRMSA and the project programs in South Africa. This entails the provision of project management support for program financial logistics, and efficient office administration relating to the project. This will include key linking point within the project team to understand, interpret, and implement financial policies and budget plans as agreed with the project funder.

Expected Results and Deliverables

The project staff (CoRMSA) and other persons linked to the project should be able to draw and gain the following information from the support received from PFAA:

• The PFAA will work directly with the CoRMSA project team in implementing this 41 moths project.
• Develop, maintain and produce project financial analysis and reporting activities for organisational and personnel development, personnel transport, project management trips etc.
• Serve as a financial resource to the project team in South Africa on this partnership project ensuring that all personnel understand and adhere to CoRMSA and donor (BMZ, KNH) financial and administrative policies and procedures.
• Ensure that internal controls are respected to avoid issues of fraud and misappropriation of assets within the project; report all instances of known or suspected fraud and abuse promptly.
• Utilize financial intelligence and budget knowledge to anticipate potential problems and advise the Director and Finance Officer on strategies to avoid them.
• Support the project financial audit processes through the preparation of standard reports as well as other custom reports as requested.
• Familiarise CoRMSA staff with project proposal budget and its translation to the relevant project documents as per project management procedures, BMZ/KNH requirements, reporting dates and formats and CoRMSA internal reporting requirements.

Execution method.

Working with project team, in accordance with BMZ/ KNH and CoRMSA policies, consultant will have required to develop and produce financial project management plan, accounting- and control framework policies and procedures and under guidance and directions of the Project Manager and/or Finance Officer in order to ensure full administrative compliance, data accessibility and accurate insights at any time for this project.

Candidate (Consultant) Profile.

• Bachelor degree in commerce, finance, business management or related field; A Master Degree though not mandatory, is an added advantage;
• Professional accounting qualifications like CPA (K) or ACCA up to final level;
• At least 5 years relevant working experience with Non-Profit organisation;
• Demonstrated knowledge and understanding of donor regulations and compliance issues related to management of donor funds;
• Excellent communication and organisation skills;
• Ability to interpret and work within the applicable financial rules and regulations, policies and procedures;
• Ability to work with minimal supervision, and as part of a team.

 Application process:

Application proposals should include only following documents:

• Letter of application stating reasons for your application and why CoRMSA should consider your application.
• Short example of the financial work and report produced done before
• Current Curriculum Vitae
• Certified copy of identity document/permit, dispensation.
• Detailed budget (traveling and accommodation logistics) will be organised by CORMSA). The contract will be based on the agreed scope, work plan and the agreed budget for the study.

Note: If you do not hear from us in a week after the closing date consider your application unsuccessful.

Please email your proposals by the 24 May 2020.

CoRMSA Contact person:
Ms. Gloria Makxeta
Email: [email protected]
Tel: 011 403 7560

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