Personal Secretary (Head Office) Job At LATRA|Ajira Mpya July 2020

POST: PERSONAL SECRETARY II (HEAD OFFICE) – 1 POST

POST CATEGORY(S) HR & ADMINISTRATION
EMPLOYER Land Transport Regulator Authority(LATRA)
APPLICATION TIMELINE: 2020-06-19 2020-07-03

DUTIES AND RESPONSIBILITIES
(i) To prepare letters, minutes, circulars and other documents required for the day to day running of the Authority;

(ii) To handle internal and external incoming mail marked for the personal attention of the person in charge, file and distribute them while ensuring proper maintenance and confidentiality;

(iii) To reply to routine correspondence, such as acknowledgements, without supervision;

(iv) To follow-up outstanding correspondences and replies;

(v) To keep record of files for action by the person in charge;

(vi) To organize and facilitate meetings of the person in charge to promote a favourable working environment;

(vii) To maintain appointments and priorities of calls and visits to the person in charge;

(viii) To respond to routine questions on the telephone, take messages and forward the messages to appropriate intended recipients;

(ix) To manage the office arrangement and cleanliness to ensure a favourable working environment; and

(x) To perform any other duties as may be assigned by supervisor.

QUALIFICATION AND EXPERIENCE

(i) Certificate in Secretarial Services from Tanzania Public Service College or any other recognized institution;

(ii) Certificate of Advanced Micro-computer Application; and

(iii)At least three (3) years of related working experience in a reputable public institution.

REMUNERATION Attractive remuneration package

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