Title: Operations and Finance Manager
Location: Zanzibar, Tanzania with some in-country travel required
Contract Length: 1 year, renewable
Compensation: 3,074,975.6 TZS/month
Commitment: Full time, 37.5 hours/week
Start Date: September 1, 2020
Youth Challenge International (YCI) is a leading global youth development organization that promotes youth innovation to drive positive change. Together with our partners, we create market-ready solutions that catapult youth around the world to succeed and prosper; we are driven by youth and their potential to affect positive change in the world. Our solutions are focused – always keeping the young people we are designing for and with at the centre of the conversation. Our approach is rooted in creativity and constantly evolving to respond to changing needs and market realities. YCI is an organization where diversity and talent come together to shape a better future for youth around the world.
HerStart: Innovate the Future
HerStart: Innovate the Future is an initiative developed by Youth Challenge International to foster and create innovative solutions for a more equitable and prosperous economy within Ghana, Tanzania and Uganda.
The program includes training and support for aspiring entrepreneurs in social enterprise, gender-responsive business planning, the measurement of social impact, and access to finance. Canadian volunteers will be engaged in providing human capital support for activities through on-site placements and capacity building initiatives with partner organizations. Additionally, an entrepreneurial ecosystem will be catalyzed to identify and reduce gendered barriers, which will foster more enabling environments for young female entrepreneurs. This funding mechanism will also provide programmatic support for organizations to more effectively deliver gender-responsive activities that drive sustainable business ventures.
Reporting to the Project Lead, the Operations and Finance Manager will provide coordination and support to organizational systems and processes for HerStart in Zanzibar, including financial performance processes, reporting, cash flow management and procurement. The role will drive the coordination of program quality improvement efforts across all key program function areas.
We are seeking a passionate, skilled, and creative candidate to deliver exceptional results. We are looking for people to join our team who believe in youth as powerful agents of change, and those who are passionate about contributing to women’s empowerment and advancing both national and global gender equality agendas.
Responsibilities will include:
- Operations Management: Provide coordination and support to organizational systems and processes for YCI Zanzibar, including the oversight of policies, procedures and procurement of goods and services; Support the Project Lead with all YCI Zanzibar Human Resources functions, including Zanzibar country office contracts, performance review, onboarding and recruitment of local staff; Support the Project Lead planning for Canadian volunteer arrivals and work placements, including arrival and orientation logistics, housing during placement, intercity transportation etc.; organize in-country volunteer orientations and lead sessions as needed; Coordinate all administrative and logistical components of YCI office acquisition and volunteer accommodation and supervise Canadian volunteers’ requests for monthly allowances, visa renewals and extension related duties; Oversee and maintain necessary reporting for local company registration requirements and ensure YCI remains compliant with evolving regulations; Drive country risk management portfolio to ensure the safety and security of staff, volunteers, partners and stakeholders; Perform other duties as requested by the Project Lead.
- Financial Management: Coordinate with Headquarters to ensure appropriate financial and administrative management and compliance with donor regulations; Prepare and submit high quality financial reports, manage and monitor cash flows related to project expenses including staff payroll processing, payment of income tax for employees and payment contributions; Lead annual budgeting exercise; Collaborate with the Project Lead and other technical team leaders to ensure program activities are implemented in accordance with the project budget and work plan; Identify areas of risk and take steps to reduce vulnerabilities; Respect and act in accordance with accounting policies, procedures, and internal controls, ensuring compliance with donor and regulatory requirements.
- Technical Support and Training: Provide technical onboarding, training, direction and support to project staff, volunteers, partners and external stakeholders as needed on finance, operations and human resources matters; Support project lead with daily project management, contributing to project decision-making by providing input on the operational health and status of the project; Facilitate greater financial literacy through formal and informal interactions with staff and partners.
Skills and Experience:
You are a self-starter with 5+ years of progressively responsible leadership experience in finance, operations, procurement and/or human resources with a robust understanding of organizational accounting and financial functions; you have an understanding of, and compatible vision for, sustainable community development, an appreciation of the contribution of volunteers to international development and ideally, are experienced in supporting or working with volunteers; you have demonstrated experience providing management and oversight of office operations, and the ability to explain accounting or financial concepts to necessary project stakeholders; you have a strong command of Microsoft Excel, QuickBooks and other accounting software, with an analytical attention to detail; you demonstrate an integrated understanding of the principles of gender equality and the empowerment of girls, including a familiarity with the socio-economic profile of young women in Zanzibar; you are an effective communicator with excellent written and verbal English proficiency and you are a permanent resident or a Citizen of Tanzania.
Deadline to apply: July 31, 2020
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