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Job Vacancies at World Vision Tanzania March 2023

Job Vacancies at World Vision Tanzania March 2023 World Vision Tanzania (WVT) (wvi.org/tanzania) started in 1981 and currently works with the Government of Tanzania as a strategic partner to deliver services in 16 regions of Kilimanjaro, Manyara, Arusha, Tanga, Morogoro, Dar es Salaam, Dodoma, Singida, Shinyanga, Simiyu, Tabora Kigoma, Kagera, Iringa, Lindi and Mtwara. WVT continues to have it operations in areas displaying high levels of vulnerability.

By 2025, WVT aims to contribute to the improved and sustainable wellbeing of 3.2 million children directly including the most vulnerable in Tanzania. This will be achieved through the following objectives: (i) Increase in children who are well nourished; (ii) Increase in primary school children who can read; (iii) Children report an increased awareness of God’s love and (iv) Increase in girls and boys protected from violence.

Job Tittle: Design Monitoring & Evaluation Officer

Key Responsibilities:

MAJOR RESPONSIBILITIES:

Implement project initiatives in monitoring, evaluation, impact measurement, and reporting system

• Spearheaded development, review, and implementation of project monitoring and evaluation plan in collaboration with project team and partners.
• Test and adapt project theory of change in collaboration with other staff and partners
• Facilitate the development of annual plans as per donor requirements and WVI guidelines and support the revision of work plans.
• Take part in the preparation, review, and compilation of the project’s monthly, quarterly, semi-annual, and annual reports.
• Take lead in monitoring and evaluation events such as baseline, mid-term reviews, and final evaluation exercises.
• Participate in the engagement of project-hired consultants, including writing their Terms of Reference (TOR) and providing them with the logistical support, they need as carry out their contracted duties.
• Facilitate learning and reflection sessions with staff or partners for exploring information and answers around the project learning agenda.
• Formulate and Implement key performance indicators (KPI) and deliverables for the project and monitor them throughout the duration of the project
• Take part in project activities’ data collection, cleaning analysis, and reporting as required by DME and or project management team. Abide and support in the monitoring and evaluation activities per approved policies, systems, procedures, and donor requirements

END RESULTS

• Effective MEAL system for improved project performance

Implement project Learning, information, and knowledge system

• Leading project efforts to analyze and reflect on the data and information to determine the impacts it is making towards improved project achievements.
• Maintain project database in WV’s Horizon and GEA’s monitoring platform including GIS and remote sensing web-based and desktop software.
• Lead project efforts to document challenges/obstacles and lessons and best practices, including their application for improved project and organizational performance
• Package and disseminate quality program initiative information to different audiences and for project quality purposes
• Lead documentation of best practices and ensure the most significant change stories are published and included in the reports and shared.
• Establish the status of implementation of operations audit/reviews recommendations for management action.

END RESULTS

• Lessons learned captured for review and adjustment of project design towards enhanced performance.
• Documented evidence on project performance done and disseminated accordingly

Build the capacity of staff, partners, and community in MEAL

• Develop and disseminate monitoring templates including GIS and remote sensing tools to the project team
• Train staff, partners, and community on project monitoring tools for effective and quality M&E system

END RESULTS

• Improved capacity of MEAL for project team and partners

Networking, visibility, and donor recognition

• Establish and maintain good relations with partners, LGAs, stakeholders, and other consortium members with regard to implementation and accountability.
• Ensures project interventions and donors are recognized by the government, partners, and communities through project branding, and participation in different forums including national, zonal, regional, and local events.
• Develop and support effective linkages and collaboration with key public institutions.
• Represent the project in various assigned learning and sharing meetings/workshops/conferences.
• Facilitate documentation and sharing of processes, challenges, best practices and lessons learned among partners in the consortium.

END RESULTS

• Build a network and create a positive image of the project and WV in general
• Documented success/transformational impact stories for visibility and donor recognition

KNOWLEDGE/ QUALIFICATION FOR THE ROLE

Required Professional Experience

• 3-5 years in programs management
• Demonstrated experience in Learning, Evidence, and documentation of success stories.
• Minimum of 3 years experience in international donor-funded projects

Required Education, training, license, registration, and certification

• BA/BSc Degree in Statistics, Epidemiology, Economics, Development studies/planning, Business administration, social science disciplines, or other related disciplines

Preferred Knowledge and Qualifications

• Excellent communication skills; Ability to communicate with internal and external stakeholders,
•  Excellent presentation skills
• Excellent coordination and planning skills
•  Report writing skills: Ability to write complex reports
•  Demonstrate high levels of integrity
• Strong analytical and problem-solving skills
• Excellent team player with minimum supervision
• Significant experience working with government officials, multiple partners, community groups, and communities.
• Proven experience in facilitating effective project documentation and dissemination of results to a wide range of audiences.
• Experience in working with international donor-funded grants
• Ability to maintain effective working relationships with all levels of staff
• Good planning and Excellent organizational skills, the ability to determine priorities, and attention to detail are a must
• Work in a multisectoral/ multicultural team- patience, cultural sensitivity, and application of contextual understanding in day-to-day work
• High level of knowledge and practice with Word, Excel, Outlook, etc. required

• Ability to work with tight deadlines for information needs

Travel and/or Work Environment Requirement

• The position requires the ability and willingness to travel domestically up to 50% of the time to the field in Nzega Cluster-Shinyanga & Kishapu DC and occasionally internationally if need be.
• Ability to work in a multicultural context as a flexible and respectful team player
• Willingness to travel to the field as and when needed

Job Location

• This Job will base in Shinyanga

Language Requirements

• Excellent written and spoken English essentials

KEY WORKING RELATIONSHIP

Project Coordinator

• Direct Supervision and program implementation

Evidence & Learning Manager

• Matrix Line management and Technical oversight on DME Functions and project management issues

Technical Leaders and Sector Specialists– Education, R&L, H&N, WASH and ICP and Support Office

• Technical Programming issues related to the Designing, Baselines, Evaluations, and Monitoring of programs

APPLICATION INSTRUCTIONS: CLICK HERE TO APPLY

Job Tittle: District Project Coordinator

Key Responsibilities:

MAJOR RESPONSIBILITIES:

Project Planning and Management

• In an assigned district, achieve high quality project implementation and reporting of project interventions, track the targets and shared in a timely manner Project Manager, Cluster R&L Specialist, DME and WVT Head Office
• Innovatively collaborate with partners, allies, LGAs and like-minded stakeholders to influence policy and achieve the multiplied impact;
• Maintain a tight understanding on all field activities, programme strategies, resources and actual responsibilities as necessary to ensure appropriate progress toward objectives;
• Spearheaded day to day project operations by providing technical guidance on activities implementation.

End Results

• Effective project implementation according to PDD and Logframe.
• Harmonized relationship with partners
• Improved relationship with the project donor.

Project Budget and Resource Management

• Participate in annual and multiyear budget plans, reviews and report preparation in collaboration with finance staff.
• Ensure compliance with WVT finance policy and donor requirements in management and use of financial and non-financial resources;
• Take part in the management of project funds, including monitoring of monthly budget burn rates, budget re-alignments, and support internal and external auditing;
• Creating synergies and resource leverage with government and other actors through facilitating integrated district-level planning and budgeting;

End Results:

• Effective budget management according to WV and WFP standards.
• Achieve more result using less resources.
• Wise stewardship of resources.

Monitoring, Evaluation, Learning (MEAL) and Reporting

• Adapt in collaboration with project colleagues, the project theory of change;
• Participate in development and spearhead implementation of the programme’s impact measurement system, including: collection of baseline and periodic data for tracking programme performance and decision making;
• Deliberately collaborate with other World Vison projects, ensure that project is well implemented and generate evidence for policy impact and contribute to World Vision ministry and WFP strategy.
• Prepare and share quality project progress reports as per stakeholder timelines and submit to the relevant authority;
• Take part in annual programme review meeting to assess progress, adjust plans, and draw/disseminate lessons learned;
• Plan, organise and conduct reflective learning forums (quarterly reflection meetings, workshops, etc) internally and externally with programme stakeholders including government in the assigned district council.

End Results:

• Timely preparation and sharing of project documents, plans and report.
• Quality monitoring, evaluation and learning to enhance project progress towards goal and influence decision making

Networking, visibility and donor recognition

• Establish and maintain good relations partners, LGAs and stakeholders and other consortium members with regards to the implementation and accountability.
• Ensures project interventions and donor are recognized by the government, partners and communities through project branding, participation in different forums including national, zonal, regional and local events.
• Develop and support effective linkages and collaboration with key public institutions in the relevant fields.
• Represent the project in various assigned learning and sharing meetings/workshops/conferences as per Project Manager Guidance.
• Facilitate documentation and sharing of processes, challenges, best practices and lessons learnt among partners in the consortium.

End Results:

• Build a network and create a positive image about the project, WV and WFP in general

Other duties as assigned by the employer

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Must have a minimum of 4 years of experience in management/coordination of Donor Funded projects.
• Experience with INGOs, WFP and other UN Agencies projects management/coordination is an added advantage.
• Should have an experience and general understanding of inclusive and holistic programming such as though not limited to GESI responsive and transformative designs, Environment, Market Led approaches, Financial Management, and related mainstreaming strategies and activities especially in livelihood sector.

Required Education, Training, license, registration, and certification

• Should have a university degree in Rural Development, Community Development, Agricultural economics, Agriculture, Management or related field.
• Having Master’s degree in the relevant field will be an added advantage.
• Having worked in refugees’ and host community’s context is an added advantage.
• Previous experience in working  in the consortium project

Preferred Knowledge and Qualifications        

• Basic understanding of advocacy approaches and advocacy issues at local, national and international level.
• Excellent communication and presentation skills in English and Swahili
• Significant experience in working with government officials, donors and multi-partner programmes
• Proven experience in facilitating effective project documentation and dissemination of results to a wide range of audiences.
• Ability to work on tight deadlines.
• Report writing skills: Ability to write reports
• Demonstrate high levels of integrity
• Strong analytical and problem-solving skills
• Excellent team player with minimum supervision
• Strong commitment to WV Values, Mission and Vision.

APPLICATION INSTRUCTIONS: CLICK HERE TO APPLY

Job Tittle: Maternal, New-born Child Health Specialist (Re-advertised)

Key Responsibilities:

MAJOR RESPONSIBILITIES

Activity

Strategic engagement coordination: 40​%

• Coordinate the initiation, implementation and evaluation of Health, Nutrition, WASH and HIV&AIDS programs as well as developing tracking system as per WVT and donor standards.
• Ensure integration and implementation of Health, Nutrition, WASH and HIV&AIDS programs and projects
• Review and update the Health, Nutrition, WASH and HIV&AIDS strategy and Annual operation plans.
• Identify and document best practices and share lessons learnt with WV entities and partners
• Promote participation of children and women in Health, Nutrition, WASH and HIV&AIDS programming
• Conduct Operation Research on WVT field work to contribute to Health, Nutrition, WASH and HIV&AIDS programming Knowledge and skills

End Results

• Tools developed for tracking implementation
• Number of abstracts/best practice presented in different platforms such as ANEC, JMNR, symposiums, scientific conferences etc
• Sound record on implementation of integrated technical program

Activity

Health and Nutrition programming facilitation: 25%

• Support ongoing design processes related to all Health, Nutrition and WASH programs and projects, including strategy alignment and review processes.
• Keenly monitor programme and project quality at outcome and impact level
• Facilitate evidence-based organizational learning processes and promote innovation for continuous improvement in programming
• Support relevant reporting functions, particularly at outcome and impact level, notably including the bi-annual Child Well-being Report.
• Support effective implementation of Health, Nutrition and WASH programs and projects through technical guidance and support to programme and project implementation.
• Technical capacity building of project staff, partner staff and other key stakeholders, as required
• Provide spiritual support to staff of the division and reinforce the Core Values to enable understanding of WV operations and culture.

End Results

• Engagement in Health and nutrition programming, monitoring and evaluation
• Number of integrated activities coordinated

Activity

Resource mobilization: 15%

• Engage in concept papers/proposal writing for fund raising
• Continuously access, research, evaluate and promote best practices and resources in Health, Nutrition, WASH and HIV&AIDS interventions.

Ensure that all aspects of the project development, funding concepts and proposals are accurate and professionally prepared

End Results

• Number of concepts peper developed

Activity

Reporting: 20%

• Coordinate development and submission of Health, Nutrition, and WASH progress reports to Technical Program Leaders
• Prepare and submit monthly and quarterly activities reports

End Results

• Number of quarterly and monthly report timely submitted

KNOWLEDGE /QUALIFICATIONS FOR THE ROLE

Required Professional Experience

5+ years practical experience in Public Health including maternal & child health, HIV/AIDS with a reputable organization.

At least three years’ experience in program planning, implementation, monitoring and evaluation of Maternal & Child Health, and HIV&AIDS programs.

• Demonstrated experience with progressively increasing responsibility for designing, managing, and implementing complex health activities, with a focus on MNCH programming in low-income countries involving multiple stakeholders and implementing partners direct experience with quality of care and respectful maternity care a plus.
• Demonstrated hands-on experience working with governments, professional associations, health care professionals and communities to prioritize and address MNCH issues.

Required Education, training, license, registration, and certification

Master’s Degree in Public Health  with a concentration in Maternal and Child Health /Project management or other health-related Sciences

Preferred Knowledge and Qualifications

• Experience in working on donor funded maternal health programs
• Understanding maternal and child issues on a local, regional, and international level
• Good team player, self-starter, has ability to work under minimum supervision and maintain good relationships
• Ability to work on tight deadlines
• Strong commitment to WV Values, Mission and Vision.
• Monitoring and evaluation skills
• Maintaining work/life balance
• Building collaborative relationships

Travel and/o Work Environment Requirement

• Work environment:  Office-based with frequent travel to the field
• Travel:  Domestic/international travel is required.

Physical Requirements

• Training, facilitation and coordination skills
• Proposal/concept papers development for fund raising
• Research, monitoring and evaluation skills
• Needs assessment and report writing skills
• Experience in developing successful, community-based Health Nutrition, HIV&AIDS programs
• Excellent verbal and written communication skills

APPLICATION INSTRUCTIONS: CLICK HERE TO APPLY

Job Tittle: Project Officer

Key Responsibilities:

MAJOR RESPONSIBILITIES:

Technical support and Strategic engagement

• Ensure Leadership in the technical implementation of key project activities.
• Develop a detailed annual project plan to monitor and track project progress to meet budgetary objectives and adjusts project constraints in consultation with the project management team and World Vision Germany’s (WVG’s) grant manager
• Facilitate technical assistance to the local stakeholders such as regions, districts and relevant Ministries to implement the project activities to achieve maximum impact in the project implementation.
• Identify, and manage project risks in a timely manner in consultation with the project management and escalate to Senior Management and grant manager in WVG for those requiring Management and donor’s attention.
• Work closely with Cluster managers and technical specialists to integrate the project interventions into the ongoing Health, nutrition, and livelihood interventions to enhance scale-up and sustainability.
• Coordinate and work closely with other project-implementing local partners to ensure specific activities such as locally appropriate bio-fortified crop production and scaled up in the target regions.
• Ensure social behavior change communication strategies and interventions are developed and implemented to address barriers to the adoption of improved adolescent sexual reproductive health practices and rights among adolescents, youths, and young men/women of reproductive age
• Ensure all key project models are implemented and documented with high fidelity and quality
• Chair and ensure participation of project stakeholders in related Project Steering committee meetings with other implementing partners

END RESULTS

• Established and maintained meaningful partnerships, collaborations, and networks in support of the project.
• Project Activities are implemented as per timelines in the Annual Work Plan and high standards.
• Project activities are within the approved budget limit
• Adequate human resource planning, capacity building, and collaboration throughout the project implementation
• Low audit risks or minimum audit queries and/or findings whenever an audit is done
• Activity and output targets were achieved in a timely manner and with acceptable variance (less than 10%).

Project Management, Monitoring, and Evaluation:

• Establish and maintain high-quality and timely project reporting, and communications in alignment to the specific donor requirements, WVG, and WVT standards.
• In collaboration with M&E and project, the coordinator ensure that the project results, and targets are monitored and adjusted as necessary as well as annual work plans developed, which reflect the objectives of the project. (Gathering, reporting and analyzing performance data for impact and sustainability of project implementation in each region.)
• Ensure proper operational opening/launch and closing of the project as well as dissemination of monitoring and evaluation of programmatic progress. Disseminate project follow- up reports to guide timely action.
• Work closely with the Project M&E and WVG to develop and maintain program monitoring and evaluation tracking tools to ensure all project indicators report clear linkage of activities to intended outputs and outcomes and that the level of change is clearly tracked.
• Coordinate the Project M&E and Grants Finance Officer to ensure that donor reports (both financial and narrative) are generated and sent out to WVG and local stakeholders in time. Prior review from National Office (NO) must be done.
• Document and disseminate project best practices, lessons learnt and success stories internally and externally.
• Support all monitoring, evaluation and research tasks and deliverables for the project and ensure that all required reports and documentation for the project’s internal management systems are produced according to WVG and donor’s requirements

END RESULTS

• Reach is well captured and updated as per the project indicators and data base system.
• Project steering committee has approved Annual work plan (AWP), M&E plan, Procurement plan, budget among other relevant tools for implementation.
• Project best practices, lessons learnt and success stories are documented and uploaded in Horizon and WV Central Repository, and shared with WVG and the donors.
• All key project documents and information are uploaded in Horizon

Project reporting:

• Lead and facilitate preparation of project narrative and financial reports in accordance with donor designated formats as required. Ensure that draft reports disseminated for review and feedback by senior management team, relevant technical advisors prior to submitting the final report to WVG.
• Submit timely accurate and quality reports that meet donor requirements (timely preparation and submission of monthly, quarterly, semi-annual and annual progress reports on the status of project implementation).
• Lead preparation of project specific information sheets, human impact stories, short video clips and photographs for public engagement. Provide relevant communications information as necessary for dissemination to donors, WVG and media.
• In collaboration with Compliance and reporting officer, maintain Project and report tracking system to ensure all Project files are organized and well managed for planning and preparation of donor reports and project monitoring.
• Share lessons learned with local partners, WVT leadership, staff and donors from field reports to enhance local planning and implementation and suggest modifications that might be necessary at the local level based on evidence and lessons learnt.

END RESULTS

• Donor reports submitted to NO review 10 days before the deadlines for submission to Donor or Support Office.
• Queries on donor reports responded too timely.
• Monthly Management Report (MMR) is shared to Technical Team Leader, Cluster and Senior Grants & Operations Manager as per set deadlines.
• Grants Dashboard is updated on monthly basis and quarterly basis by the 25th of each month and shared to Senior Grants & Operations Manager.

Effective Partnership Management, Maintaining & Reviewing

• Develop Partner Capacity Building Plan (based on Partner Capacity Assessment Report/gaps identified)
• Implement the capacity building plan
• Partner Monitoring (Visits, Reports, meetings, etc)
• Conduct Annual Partnership Health Check & partner performance reviews.

END RESULTS

• Timely delivery of Partnership Management indicators

Team Performance

• Ensure a high-performance management culture, open trustworthy relationships and integrity to enhance program officer’s smooth relations and accountability.
• Provide supervision and support to project coordinators, and give technical assistance to government staff and consultants working within the program.
• Promote and ensure zero tolerance to fraud and corruption

END RESULTS

• Training plan for staff is in place and tracked on implementation
• Project staff are linked with respective Technical leads for technical capacity enhancement while implementing the project.
• Performance management are well aligned with project requirement

Financial & non-finance resource Management:

• Ensure that the Project budget is managed within approved spending levels and ensure accurate and timely financial reports to donors and World Vision.
• In working with financial team ensure project expenses are reasonable, allocated as per assigned budget, prudent and spent in accordance with donor rules and regulations to ensure low risk audits
• Manage program assets, materials and financial resources to ensure Stewardship and accountability in the project.

END RESULTS

• Meet the burn-rate standards for the Donor and World Vision – Green – 90% – 100%.

Networking, visibility and donor recognition

• Ensures the program interventions and the donor are recognized by the government, partners and communities
• Develop and support effective linkages and collaborate with Key structures to include Government structures, Community Based Organizations, other implementing partners and NGOs.
• Represent WVT and Participate in networking meetings/workshops/conferences with GoT and other stakeholders at the district, regional and national level
• Facilitate documentation and sharing of processes, challenges, good practices and lessons learnt among partners.
• In collaboration with Senior Grants and Operation manager, ensure WV Germany and donor queries and requests are effectively, timely and effective way.

END RESULTS

• Share the best practice of the project to partners
• Share Project impact story in quarterly, semi-annual and annual reports.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience             

• A minimum of 3 years relevant experience in leading, coordinating and managing integrated health projects
• Demonstrated experience in a Project Management role and use of project management cycle in the delivery of development projects is required.
• Demonstrated experience managing multidisciplinary teams is an advantage.
• Experience in implementing international donor funded projects and working with implementing partners /local CSOs and WROs is an advantage;
• Experience in delivering technical assistance and/or institutional capacity building is an asset
• Familiar with current Advocacy issues around adolescent sexual reproductive health and working with adolescents & youths is a MUST
• Experience in implementing projects in sectors of ASHR, MNCH, Nutrition, Economic empowerment and working with children under 5 and women of reproductive age

Required Education, training, license, registration, and certification

• Bachelor degree in Public Health and/or Project Management in Health from a recognized institution

Preferred Knowledge and Qualifications

• Excellent communication skills; Ability to communicate with internal and external stakeholders,
• Excellent coordination and planning skills
• Report writing skills: Ability to write complex reports
• Demonstrate high levels of integrity
• Strong analytical and problem-solving skills
• Excellent team player with minimum supervision
• Significant experience of working with government officials, multiple partners, community groups and communities.
• Proven experience in facilitating effective project documentation and dissemination of results to a wide range of audiences.
• Experience in working with international donor funded grants
• Ability to maintain effective working relationships with all levels of staff
• Good planning and excellent organizational skills, ability to determine priorities and attention to detail a must
• Work in a multisector/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work
• High-level of knowledge and practice with Word, Excel, Outlook, etc. required
• Ability to work with tight deadlines for information needs

Travel and/or Work Environment Requirement :

• The position requires ability and willingness to travel domestically up to 50% of the time to the field in Nzega Cluster-Shinyanga & Kishapu DC and occasionally internationally if need be.
• Ability to work in a multicultural context as a flexible and respectful team player
• Willingness to travel to the field as and when needed

KEY WORKING RELATIONSHIPS

Project Coordinator

• Direct Supervision and program implementation

Senior Grants and Operations Manager 

• Second-level manager and oversight

APPLICATION INSTRUCTIONS: CLICK HERE TO APPLY

Job Tittle: Driver

Key Responsibilities:

MAJOR RESPONSIBILITIES

To drive all WVT Project vehicles as planned.

End Results

• The safe arrival of passengers and goods Timely arrival to the destination The safe arrival of the vehicle Safe drive to avoid causing accidents to other road users

Ensure that the general state of the vehicle has been regularly & timely checked (before and after use).

End Results

The vehicle is timely serviced Well maintained vehicle Well cleaned vehicle Ensure the vehicle is always in good usable condition. The vehicle will be in roadworthy condition

Clerical services provision

End Results

• Timely support to all project staff as legally planned Support smooth and quick dispatch and delivery of documents between WVT and other stakeholders. Timely delivery of payloads

Maintain Log Books

End Results

• All mileage recorded should be those legally authorized Mileage recorded to the log book every time when refueling the vehicle There will be a proper recording of mileage covered against fuel consumed There will be a proper recording of mileage for normal service

Ensure all required documents to the vehicle are valid and safely kept, including Insurance, road safety stickers, availability of tool kit, triangles, reflectors, fire extinguisher & first Aid Kit.

End Results

• Timely replacement of vehicle-identified kits on their expiry (including first aid, fire extinguisher etc) There will be proper adherence to road traffic rules

Ensure all visitors sign the child protection forms as soon as they are picked up.

End Results

• Explain the purpose of signing the child protection form to visitors before they sign The timely signing of child protection forms for visitors on arrival

To ensure that the vehicle is not overloaded either by people or luggage

End Results

To increase the life span of the tires Adherence to the traffic rules and regulations

​Report any adverse observation of a vehicle to the Senior Transport Officer

End Results

• The vehicle will be in roadworthy condition To reduce the risk of accidents

Remind/advise the Senior Transport Officer on matters pertaining to services and repairs of vehicles

End Results

• Adherence to the Planned Preventive Maintenance The vehicles will be in roadworthy condition

Ensure that the vehicles are serviced as per the Planned Preventive Maintenance.

End Results

• There will be safe arrival of both passengers and goods The vehicle will be in roadworthy condition always The lifespan of the vehicle will be increased

Adhere to WVT’s Vehicle Policy all the time

End Results

• There will be no picking up people in the vehicle who are not authorized referring to the policy of the organization There will be timely parking and allowed departure time of the WVT Project Vehicles unless legal permission is granted There will be no overspeeding and therefore reduction of accidents

Other duties as assigned by the employer

End Results

There will be smooth support on any other legal activities assigned to drivers

KNOWLEDGE/ QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• At least three years of experience as a driver
• Safe driving record Must be well acquainted with basic knowledge of vehicle parts and be able to diagnose vehicle-related faults in the first place.
• Long-distance driving experience
• Good oral communication ability.
• Polite, easy-going, and able to work with a variety of different people and cultures.
• Ability to work after normal working hours to transport staff/consultants to the airport and other locations.
• Strong language capability in both Kiswahili and English.
• Must be honest and demonstrate the highest degree of integrity.
• Ability to write a work-related report.

The required license, registration, and certification

Valid class C (C1, C2, C3) driving license Form Four with NIT Advanced Driving Certificate or VETA Advanced Driving Certificate

Travel and/or Work Environment Requirement

Work environment: Office-based with regular travel to the field Travel: Domestic travel is required.

Physical Requirements

Physical and Mentality Fit

Language Requirements

Ability to communicate in English and good command of Kiswahili A good relationship with other staff

KEY WORKING RELATIONSHIP; Contact (within WV or outside WV)

Reason for contact

Support service staff and Project staff

CORE COMPETENCIES

Be Safe and Resilient Deliver Results Build Relationships Be Accountable Learn and Develop Improve and Innovate Partner and Collaborate Embrace Change

Job Location: This Position is Based in Shinyanga, Kishapu DC

APPLICATION INSTRUCTIONS: CLICK HERE TO APPLY

Job Tittle: Project Coordinator

Key Responsibilities:

MAJOR RESPONSIBILITIES

Technical support and Strategic engagement

• Ensure Leadership in the technical implementation of key project activities.
• Develop a detailed annual project plan to monitor and track project progress to meet budgetary objectives and adjusts project constraints in consultation with the project management team and World Vision Germany’s (WVG’s) grant manager
• Facilitate technical assistance to the local stakeholders such as regions, districts and relevant Ministries to implement the project activities to achieve maximum impact in the project implementation.
• Identify, and manage project risks in a timely manner in consultation with the project management and escalate to Senior Management and grant manager in WVG for those requiring Management and donor’s attention.
• Work closely with Cluster managers and technical specialists to integrate the project interventions into the ongoing Health, nutrition, and livelihood interventions to enhance scale-up and sustainability.
• Coordinate and work closely with other project-implementing local partners to ensure specific activities such as locally appropriate bio-fortified crop production and scaled up in the target regions.
• Ensure social behavior change communication strategies and interventions are developed and implemented to address barriers to the adoption of improved adolescent sexual reproductive health practices and rights among adolescents, youths, and young men/women of reproductive age
• Ensure all key project models are implemented and documented with high fidelity and quality
• Chair and ensure participation of project stakeholders in related Project Steering committee meetings with other implementing partners

END RESULTS:

• Established and maintained meaningful partnerships, collaborations, and networks in support of the project.
• Project Activities are implemented as per timelines in the Annual work Plan and high standards.
• Project activities are within the approved budget limit
• Adequate human resource planning, capacity building, and collaboration throughout the project implementation
• Low audit risks or minimum audit queries and/or findings whenever an audit is done
• Activity and output targets were achieved in a timely manner and with acceptable variance (less than 10%).

Project Management, Monitoring, and Evaluation:

• Establish and maintain high-quality and timely project reporting, and communications in alignment to the specific donor requirements, WVG, and WVT standards.
• In collaboration with M&E and the project coordinator ensure that the project results and targets are monitored and adjusted as necessary as well as annual work plans developed, which reflect the objectives of the project. (gathering, reporting and analyzing performance data for impact and sustainability of project implementation in each region.)
• Ensure proper operational opening/launch and closing of the project as well as dissemination of monitoring and evaluation of programmatic progress. Disseminate project follow-up reports to guide timely action.
• Work closely with the Project M&E and WVG to develop and maintain program monitoring and evaluation tracking tools to ensure all project indicators report clear linkage of activities to intended outputs and outcomes and that the level of change is clearly tracked.
• Coordinate the Project M&E and Grants Finance Officer to ensure that donor reports (both financial and narrative) are generated and sent out to WVG and local stakeholders in time. Prior review from National Office (NO) must be done.
• Document and disseminate project best practices, lessons learned and success stories internally and externally.
• Support all monitoring, evaluation, and research tasks and deliverables for the project and ensure that all required reports and documentation for the project’s internal management systems are produced according to WVG and donor’s requirements

END RESULTS:

• Reach is well captured and updated as per the project indicators and database system.
• The project steering committee has approved the Annual work plan (AWP), M&E plan, Procurement plan, and budget among other relevant tools for implementation.
• Project best practices, lessons learned and success stories are documented and uploaded in Horizon and WV Central Repository, and shared with WVG and the donors.
• All key project documents and information are uploaded in Horizon

Project reporting:

• Lead and facilitate the preparation of project narrative and financial reports in accordance with donor-designated formats as required. Ensure that draft reports are disseminated for review and feedback by the senior management team, and relevant technical advisors prior to submitting the final report to WVG.
• Submit timely accurate and quality reports that meet donor requirements (timely preparation and submission of monthly, quarterly, semi-annual and annual progress reports on the status of project implementation).
•  Led preparation of project-specific information sheets, human impact stories, short video clips and photographs for public engagement. Provide relevant communications information as necessary for dissemination to donors, WVG and media.
• In collaboration with the Compliance and reporting officer, maintain Project and report tracking system to ensure all Project files are organized and well managed for planning and preparation of donor reports and project monitoring.
• Share lessons learned with local partners, WVT leadership, staff and donors from field reports to enhance local planning and implementation and suggest modifications that might be necessary at the local level based on evidence and lessons learnt.

END RESULTS

• Donor reports submitted to NO review 10 days before the deadlines for submission to Donor or Support Office.
• Queries on donor reports responded too timely.
• Monthly Management Report (MMR) is shared to Technical Team Leader, Cluster and Senior Grants & Operations Manager as per set deadlines.
• Grants Dashboard is updated on monthly basis and quarterly basis by the 25th of each month and shared to Senior Grants & Operations Manager.

Effective Partnership Management, Maintaining & Reviewing

• Develop Partner Capacity Building Plan (based on Partner Capacity Assessment Report/gaps identified)
• Implement the capacity-building plan
• Partner Monitoring (Visits, Reports, meetings, etc)
• Conduct Annual Partnership Health Checks & partner performance reviews.

END RESULTS

• Timely delivery of Partnership Management indicators

Team Performance

• Ensure a high-performance management culture, open trustworthy relationships and integrity to enhance program officer’s smooth relations and accountability.
• Provide supervision and support to project coordinators, and give technical assistance to government staff and consultants working within the program.
• Promote and ensure zero tolerance to fraud and corruption

END RESULTS

• Training plan for staff is in place and tracked on implementation
• Project staff are linked with respective Technical leads for technical capacity enhancement while implementing the project.
• Performance management are well aligned with project requirement

Financial & non-finance Resource Management:

• Ensure that the Project budget is managed within approved spending levels and ensure accurate and timely financial reports to donors and World Vision.
• In working with the financial team ensure project expenses are reasonable, allocated as per the assigned budget, prudent and spent in accordance with donor rules and regulations to ensure low-risk audits
• Manage program assets, materials and financial resources to ensure Stewardship and accountability in the project.

END RESULTS

• Meet the burn-rate standards for the Donor and World Vision – Green – 90% – 100%.

Networking, visibility, and donor recognition

• Ensures the program interventions and the donor are recognized by the government, partners, and communities
• Develop and support effective linkages and collaborate with Key structures including Government structures, Community-Based Organizations, other implementing partners, and NGOs.
• Represent WVT and Participate in networking meetings/workshops/conferences with GoT and other stakeholders at the district, regional and national level
• Facilitate documentation and sharing of processes, challenges, good practices and lessons learnt among partners.
• In collaboration with Senior Grants and Operation manager, ensure WV Germany and donor queries and requests are an effective, timely, and effective way.

END RESULT

• Share the best practice of the project to partners
• Share Project impact story in quarterly, semi-annual and annual reports.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience     

• A minimum of 5 years of relevant experience in leading, coordinating, and managing integrated health projects
• Demonstrated experience in a Project Management role and use of project management cycle in the delivery of development projects is required.
• Demonstrated experience managing multidisciplinary teams is an advantage.
• Experience in implementing international donor-funded projects and working with implementing partners /local CSOs and WROs is an advantage;
• Experience in delivering technical assistance and/or institutional capacity building is an asset
• Familiar with current Advocacy issues around adolescent sexual reproductive health and working with adolescents & youths is a MUST
• Experience in implementing projects in sectors of ASHR, MNCH, Nutrition, Economic empowerment and working with children under 5 and women of reproductive age

Required Education, training, license, registration, and certification

• Master degree in Public Health and/or Project Management in Health from a recognized institution

Preferred Knowledge & Qualifications

• Excellent communication skills; Ability to communicate with internal and external stakeholders,
• Excellent coordination and planning skills
•  Report writing skills: Ability to write complex reports
•  Demonstrate high levels of integrity
• Strong analytical and problem-solving skills
• Excellent team player with minimum supervision
• Significant experience of working with government officials, multiple partners, community groups, and communities.
• Proven experience in facilitating effective project documentation and dissemination of results to a wide range of audiences.
• Experience in working with international donor-funded grants
• Ability to maintain effective working relationships with all levels of staff
• Good planning and Excellent organizational skills, ability to determine priorities and attention to detail a must
• Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day-to-day work
• High level of knowledge and practice with Word, Excel, Outlook, etc. required
• Ability to work with tight deadlines for information needs

Language Requirements

• Fluent in both Swahili and English languages

Travel and Working Environment Requirement

• The position requires the ability and willingness to travel domestically up to 50% of the time to the field in Nzega Cluster-Shinyanga & Kishapu DC and occasionally internationally if need be.
• Ability to work in a multicultural context as a flexible and respectful team player
• Willingness to travel to the field as and when needed

APPLICATION INSTRUCTIONS: CLICK HERE TO APPLY

Job Tittle: Grants Finance Officer

Key Responsibilities:

MAJOR RESPONSIBILITIES

Budget Management and Monitoring.

• Monthly analysis and Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved Project budget.
• Provide lead in budgetary control to ensure that activities are implemented within the approved budget
• Lead in the preparation and revision of budgets and implement budgetary management strategies.
• Perform Monthly financial analysis and share with project management for decision-making.

End Results

• All project expenses are allowable, reasonable, and allocable
• No disallowed costs
• No overspending or underspending
• Budget revisions have been done timely
• Timely and accurate decision-making by project management based on the financial report

Partner Management

• Conduct periodic project/partner visits for financial review and capacity building in finance management.
• Reviewing partner’s reports and posting them into the system on time.
• Build Partner’s Capacity in Financial and fixed asset Management to ensure Grants Compliance.

END RESULTS

• The capacity of the partners is built and they implement and comply with the grants compliance which leads to a consistent, effective, and efficient financial management system.

Financial Management:

• Examine financial data for accuracy and compliance with policies and procedures and ensure financial integrity and build financial and resource management capacity.
• Provision of technical assistance and awareness to project staff on all financial-related issues.
• Maintain the project assets and have an updated asset register as per the donor and WV regulations.

END RESULTS

• Compliance with Donor and WV Guidelines

Establish internal controls using policy and guidelines and generally accepted accounting standards for the prevention of waste and fraud

END RESULTS

• Zero tolerance to fraud is adhered to

Ensure that project procurements are done on a timely basis and as per WV policies

END RESULTS

• Procurement is done in a timely manner as per the procurement plan

Ensure that all project staff submits timesheets and Labour distribution reports as per the donor and WV guidelines.

END RESULTS

• Salary Reconciliations are done on a monthly basis

Provide timely responses on project financial-related matters

END RESULTS

• Financial Issues are resolved on time

Facilitate annual project audits & monitor the implementation of audit recommendations

END RESULTS

• Successful audits and no disallowed costs

Provide supervision to the grant finance and the drivers

END RESULTS

• Finance and logistics are well managed with the project

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Minimum of five years of progressive working experience in a donor-funded environment with adequate exposure to project accounting, and financial management including budgeting, grants, contracts, and partner management.
• A minimum of three years of experience from an international NGO experience is preferred.
• Demonstrated experience and skills with budget preparation and analysis, financial, reporting preparation and presentation, and the proven ability to translate technical, and financial data into informative reports
• Reporting preparation and presentation and the proven ability to translate technical
• Financial data into informative reports.
• Advanced computer skills in MS Office programs, particularly Excel
• Prior staff supervisory experience and strong organizational skills are desired
• Excellent oral and written English skills.

Required Education, training, license, registration, and certification                 

• Bachelor’s degree in Accounting/ Finance/Equivalent.
• Professional qualification in accountancy such as ACCA or CPA

Preferred Knowledge and Qualifications

• Demonstrated ability in supervision
• Experience in managing donor funds
• Working knowledge of international donor-funded projects/Other grants operations, finance services, and practices
• Good planning and organizational skills
• Tact and diplomacy in dealing with staff-related to work environment needs
• Ability to maintain effective working relationships with all levels of staff and public
• Experience working with an international organization will be an added advantage
• Excellent computer skills in Excel & Sun-systems accounting software

Travel and/or Work Environment Requirement         

• Travel to the field to support the project team and Partners as required.

KEY WORKING RELATIONSHIPS

Grants Finance Manager

• For technical support on grants compliance and donor regulations

Grants Finance Manager

For technical support on grants compliance and donor regulations

Project Coordinator   

• This is the first-line manager for administration guidance and project management

Project team   

• Financial technical support

Cluster Senior Finance Administration Officer            

• This is a co-worker at the cluster level making it possible to coordinate the payment and financial issues.

DECISION MAKING

• Decisions are escalated through the Senior Grants and Finance Manager and Director of Finance and support services.

APPLICATION INSTRUCTIONS: CLICK HERE TO APPLY

 JIUNGE GROUP LETU LA TELEGRAM. BONYEZA HAPA