• The Officer will oversee quality assurance, quality control, and customer service regarding the invoicing process; ensure adherence to proper invoicing procedures; and interpret and clarify invoicing policies.
• To make sure invoices are accurate and paid on time. Review the invoices received, ensuring they are accurate, circulate for sign-off and then routing them to the Finance department to be paid. Should be able to coordinate with the vendors/Service providers, check invoices, if there are any errors or discrepancies in the invoices, the officer is responsible for resolving those problems.
• To set and track payment reminders. Besides handling vendor invoices, the incumbent should manage invoicing procedures for all units, coordinate with the vendors/Service providers, check invoices, and undertake thorough check of pending invoices before processing the payments.

• Create and maintaining Check Requests
• Check purchase order (PO) number before processing of invoices
• Keep a track of slow approvals
• Responsible for maintaining a proper invoice database.
• Verify invoice approval
• Communicate with vendors throughout the payment process
• Handle payment queries
• File contracts in Shared folder
• Reporting issues or irregularities to the department’s management
• Preparing weekly & monthly reports and updating the invoice tracker.
• Support the records management unit, coordination across the network
• Any other role assigned by management

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• Knowledgeable and proficient use of Microsoft office programs especially Excel
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent mathematics and problem-solving skills.
• Ability to consistently meet deadlines and to work well under pressure.
• Excellent organizational skills and attention to detail.
• Ability to handle customer queries calmly.
• Ability to work independently and as part of a team.

• Bachelor’s degree or its equivalent in Administration or related field
• At least 2 years working experience in a similar role
• Experience as an invoice clerk or in general accounting is preferred.