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Job Opportunity at Frankfurt Zoological Society (FZS) July 2021

Operations Manager

Table of Contents

FZS Nyerere – Selous Conservation Project (NNP)

(2 year post)

Job Advertisement

FZS Vision in Tanzania:

Frankfurt Zoological Society (FZS) works in Tanzania to support its government partners to conserve wildlife and ecosystems focusing on protected areas and outstanding wild places. We work with and for people to secure biodiversity in key ecosystems worldwide as the basis for all life and the livelihoods of present and future generations. FZS maintains long-term conservation programmes in Africa, South America, Asia and Europe. The Africa Programme is the Society’s largest and oldest and works with partners in five focal countries: Tanzania, Democratic Republic of Congo, Ethiopia, Zambia and Zimbabwe. In Tanzania, FZS works to deliver conservation in the Serengeti, the Selous and the Mahale ecosystems in partnership with the Government of the United Republic of Tanzania through the Ministry of Natural Resources and Tourism.

Background: Tanzania National Parks (TANAPA) has recently been awarded a grant of some Euros 4.6 million to secure emergency operations and recovery for Nyerere National Park following the ongoing downturn in tourism as a result of the global pandemic. Similarly, TAWA has been awarded E 1.5 million for the same purpose. FZS is the project executing agency for this BMZ funding, and will be delivering this funding in conjunction with TANAPA and TAWA.

Purpose of the job

To support efficient and effective implementation of project activities supporting the protection and management of Nyerere National park through the above mentioned BMZ/KFW grant.

Location

Based at Matambwe Sector HQ, Nyerere National park Tanzania. With regular travel across to the Selous Game Reserve and occasional travel to Dar-es-Salaam, Dodoma and the FZS Country Office as needed.

Operational Structure

Reports to the FZS Programme Manager – Nyerere – Selous
Interacts daily with with the FZS staff based in the Nyerere National Park and in the Selous Game Reserve.
Supports key TANAPA and TAWA staff based in the Nyerere National Park and in the Selous Game Reserve.

Expected Core Outputs

Support the effective and efficient implementation of all field based BMZ project activities;
Supervise and oversee management of FZS Matambwe camp and any additional camps as they are established;
Conduct and plan meetings with staff on a weekly basis to ensure field activities are coordinated and joined up for effective over-all delivery, and that movement of personnel, vehicles are coordinated to most effectively and efficiently deliver the organizations objectives;
Collaborate closely with TAWA/TANAPA to implement cohesive, unified and efficient law enforcement operations;
Ensure financial administration procedures and controls of project resources are implemented – including but not limited to workshop spare parts, project equipment, vehicle usage, aircraft movement. Ensure documentation is properly recorded;
Support logistical arrangements for project activities;
Work closely with partners and other stakeholders in the Nyerere National park in the implementation of FZS activities;
Work closely with Project Leader to ensuring that there is value for money for every activity done; and
Build the capacity of, frontline staff and key partners in conservation protection in the delivery of all project activities.

Reporting

Coordinate with FZS project staff to provide complete activity reports covering their work, and compile these for monthly submission to the FZS Programme Manager.
Assist the FZS Programme Manager in the preparation of monthly, quarterly and annual reports by obtaining activity reports from FZS field staff and compiling these, for onward submission to the Tanzania Country Director.

Partner Relations and Networking

Strengthen linkages, networking, participation, cooperation and learning between FZS – TANAPA and a wide range of stakeholders including government, TAWA, partner conservation NGO organizations, government leaders and other key partners
Coordinate and communicate with the managers and wardens in charge of the respective sectors/areas and other units as required
Close communication with the FZS Programme Manager Nyerere – Selous regarding any ongoing government or partner projects in the NNP.

Project Management

Facilitate team building and motivate and maintain strong working relationships with all FZS staff and staff of partner organizations;
Implement team communication strategies with partners including the government, NGOs and others;
Ensure FZS policies and regulations are implemented by project staff;
Proper, efficient and transparent use of project funds ensured and expenditure within agreed FZS and donor budgets and according to FZS Financial Policies and Procedures;
Support the preparation of project reports submitted as per FZS, BMZ/KFW donor and TANAPA/Nyerere – SGR/TAWA requirements; and
Provide necessary support to project staff and reinforce the core FZS values to enable staff to wholly understand FZS operations and culture.

5. Requirements:

Qualifications and Experience required

Graduate Degree in Natural Resources, M.Sc. preferable;
Excellent communication skills in both written and oral English;
Experience of planning and implementing law enforcement and monitoring in large protected areas in Tanzania;
Knowledge of both consumptive and non-consumptive wildlife utilization with a non-biased opinion;
Good computer skills, including use of Office programs such as Outlook, Word and Excel;
Must have a proven safe driving record, provide documentation of past traffic violations upon request, and maintain a valid driver’s license; and
Ability and willingness to work and live in a very remote area under basic conditions.

Behaviour Competencies required

Team work: Cooperating and working effectively in order to achieve a shared goal. Supporting the development of the FZS N-SCP team
Communication: Be able to communicate effectively and clearly with colleagues and project partners
Management: Able to work without direct supervision and supervise, motivate and manage project staff as required.
Planning and organising: Good organizational, problem solving, and decision-making skills. Setting goals and workplans in an effective manner; indicating necessary action, time and resources and monitoring progress
Problem analysis: Pointing out problems, recognising important information and establishing connections between various data. Tracing potential causes for problems
Integrity: to work with utmost integrity and uphold the FZS code of ethics. Be able to maintain sensitive and confidential information
Flexibility: the role of pilot sometimes requires extended work hours, workdays, work weeks and call-outs for emergency response, occasional overnight travel to Stations and other Reserve and Park sides areas may be required.

Deadline for applications: August 14th 2021 at 15.30 hours

Interested applicants should send their CV, letter of application (in one PDF document) outlining suitability and motivation to apply for the post, with all required supporting documents on or before the August 14th 2021 at 15.30 hours to the following address [email protected]

Only successful applicants will be contacted for interview.

Serengeti Ecosystem – Green Recovery Challenge Funds Coordinator (CFC)

(18 months post)

2. Position in the organisation

The CFC reports to the FZS Serengeti Ecosystem Advisor and from there into the Grants Manager, Tanzania Programme, Tanzania Country Office
The CFC will liaise with Tanzania National Parks (senior staff in the Serengeti National Park and in TANAPA HO), with FZS SEMA project senior staff and Tanzania Country Director and FZS BMZ Programme Coordinator within the FZS Tanzania Country Office to advise and support TANAPA to deliver three Serengeti National Park challenge funds as follows:
Local community supply chain (E 30 k).
Environmentally safe waste disposal (E 150 k)
Better environmental management systems (E 300 k)
These challenge funds are being established to ensure local communities are better engaged in the economy of the Serengeti and to enable partners to support TANAPA to ensure that the environment of the Park is maintained at its current high quality in keeping with the World Heritage values of this ecosystem.

3. Purpose of the job

To support TANAPA to establish and run three Serengeti National Park challenge funds (as above) such that the funds available are used to catalyse sustained and ongoing improvements in the engagement of the local community in the economy of the Serengeti, that waste is disposed of in an environmentally sustainable way, and that the tourism sector adopts better environmental management systems.
To document the outcomes and lessons learned from each grant awarded and the overall impact of the challenge funds against their objective
To manage an FZS operational budget as needed in pursuit of the above

4. Main Outputs:

Establish and run Serengeti Green Recovery Challenge Funds
In consultation with TANAPA and FZS, establish the rules and guidelines for applicants to bid into the three challenge funds. Communicate these effectively to as wide a pool of candidates as possible
Establish a grants decision-making panel (grants panel) involving TANAPA-FZS and other specialists as needed, to receive applications into the challenge funds, and decide on the allocation of awards.
Prepare and write reports on grant applications received for the decision-making panel, with detailed analysis and recommendations to support effective and informed decision making
Act as secretary to ensure the grants panel operates effectively. Record the deliberations of the grants panel.
Work with FZS finance and grants teams to ensure the effective disbursement of grants
Manage and monitor allocated grants and ensure effective evaluation of the outcomes of the grants awarded. Ensure continuous learning and sharing of lessons with others internally and externally as appropriate.
Monitor the allocated budget for the challenge funds and work with the FZS finance and grants teams to support financial reporting and analysis to enable effective decision making.
Under the direction of the FZS SEA provide advice and guidance to grantees and applicants, convene round table discussions and learning events as appropriate, to ensure wider uptake of the objectives of the three challenge funds.

5. Job requirements

Qualifications, experience etc. – required:
First degree and/or Masters degree in a natural environmental or social science
3-10 years’ experience in grants management, environmental project management
Experience in supporting operation of board, department or organisation decision making committees
Experience in reporting on and/or managing donor funded projects
Experience in delivering the procurement of services as above (e.g. drafting of project proposals, guidelines, specifications), preparing financial reporting, developing work-plans and reports
Experience in working across organisational responsibilities forming good working relationships with staff from other institutional partners
Experience in project management (e.g. setting timelines, budgets, attending and managing staff and meetings to deliver projects to these)
Experience in project monitoring and evaluation
Exceptional interpersonal and communication abilities, verbal and listening skills
Good writing skills
Ability to travel nationally within Tanzania on a regular basis.
Fluency in KiSwahili and English, both written and oral
A passion for wildlife conservation
Behaviour Competencies required:
Planning and organising: Setting goals and budgeting in an effective manner; indicating necessary action, time and resources and monitoring progress. Establishing procedures to monitor and regulate own and staff progress.
Achieves results: Sets and delivers high work standards, demonstrates the drive to meet targets. Prioritises and organises tasks and resources to ensure timely achievement of results
Solves Problems: Finds and delivers optimal solutions by effectively analysing all the information, probing to develop alternatives and taking sound and timely decisions.
Networking: Developing and maintaining relations, alliances and coalitions within and outside the organisation and using them in order to obtain information, support and cooperation
Manages resources effectively: Understands the Frankfurt Zoological Society’s business processes and how to maximise the use of resources in an efficient and effective way

Deadline for applications: August 14th 2021 at 15.30 hours

Only successful applicants will be contacted for interview.

Technical advisor – Donor Funding

Serengeti Conservation Project

(2 year post)

Job Advertisement

FZS Vision in Tanzania:

Background: Tanzania National Parks (TANAPA) has recently been awarded a grant of some Euros 9.3 million to secure emergency operations and recovery for Serengeti National Park following the ongoing downturn in tourism as a result of the global pandemic. FZS is the project executing agency for this BMZ/KFW funding, and will be delivering this funding in conjunction with TANAPA.

Purpose of the job:

To provide high quality technical assistance, practical and administrative support to the FZS Serengeti Conservation Project (SCP) to deliver the BMZ/KFW grant under supervision of the FZS SCP programme manager and FZS BMZ project coordinator based in the FZS Tanzania Country Office. The technical advisor – donor funding (TA) will ensure the project is operating within the required project strategy and operational plans, budget and donor standards, and ensure successful delivery of the project through management of these processes. The TA will be responsible for monitoring and evaluation of all project activities and will provide high quality training and technical assistance to TANAPA and project partners, for the project’s delivery.

Operational Structure

Reports to the FZS Programme Manager – Serengeti

Interacts daily with with the FZS staff based in the Serengeti National Park

Supports key TANAPA staff based in the Serengeti National Park.

Expected Core Outputs

- Support the effective and efficient implementation of donor requirements associated with the BMZ/KFW project including;
- Establishing required specifications for procurement (in conjunction with park based FZS and TANAPA staff)

Preparing procurement – tender documentation (in conjunction with FZS BMZ procurement officer and parks based FZS and TANAPA staff)
Run, establish as needed, and supervise operation recording and delivery systems with partners, including systems for recording ranger allowances payments
Supervise and oversee delivery of equipment to the Park and support FZS and TANAPA park based staff with its deployment
Prepare financial and narrative donor reports on the delivery of the project (in conjunction with the FZS Technical Advisor, finance team and FZS and TANAPA parks based staff) including drafting donor reports
Ensure that financial administration procedures and controls of project resources are implemented – including but not limited to workshop spare parts, project equipment, vehicle usage, aircraft movement. Ensure supporting documentation is properly recorded;
Support logistical arrangements for project activities;
Work closely with partners and other stakeholders in the Serengeti National park in the implementation of FZS activities;
Work closely with the FZS Programme Manager to ensure that there is value for money for every activity done; and
Build the capacity of TANAPA and other partners in in the delivery of all project activities.

Reporting

Coordinate with FZS project staff to provide completed activity reports covering their work, and compile these for monthly submission to the FZS Programme Manager.
Assist the FZS Programme Manager in the preparation of monthly, quarterly and annual reports by obtaining activity reports from FZS field staff and compiling these, for onward submission to the Tanzania Country Director.

Partner Relations and Networking

Strengthen linkages, networking, participation, cooperation and learning between FZS – TANAPA and a wide range of stakeholders
Coordinate and communicate with the managers and wardens in charge of the respective sectors/areas and other units as required
Close communication with the FZS Programme Manager Serengeti regarding any ongoing government or partner projects in the Serengeti National Park.

Project Management

Facilitate team building and motivate and maintain strong working relationships with all FZS staff and staff of partner organizations;
Implement team communication strategies with partners including the government, NGOs and others;
Ensure FZS policies and regulations are implemented by project staff;
Proper, efficient and transparent use of project funds ensured and expenditure within agreed FZS and donor budgets and according to FZS Financial Policies and Procedures;
Support the preparation of project reports submitted as per FZS, BMZ/KFW donor and TANAPA/Serengeti National Park requirements; and
Provide necessary support to project staff and reinforce the core FZS values

KNOWLEDGE, SKILLS AND ABILITIES:

Graduate Degree in Natural Resources, M.Sc. preferable;
3-10 years’ experience in grants management, environmental project management with substantive experience in managing large bi-lateral donor funding grants.
Experience in reporting on and/or managing donor funded projects
Experience in delivering the procurement of services as above (e.g. drafting of project proposals, procurement requirements, guidelines, specifications), preparing financial reporting, developing work-plans and reports
Experience in working across organisational responsibilities forming good working relationships with staff from other institutional partners
Experience in project management (e.g. setting timelines, budgets, attending and managing staff and meetings to deliver projects to these)
Experience in project monitoring and evaluation
Exceptional interpersonal and communication abilities, verbal and listening skills
Strong experience in training field staff and others
Good computer skills, including use of Office programs such as Outlook, Word and Excel;
Must have a proven safe driving record, provide documentation of past traffic violations upon request, and maintain a valid driver’s license; and
Ability and willingness to work and live in a very remote area under basic conditions.
Good writing skills
Ability to travel nationally within Tanzania on a regular basis.
Fluency in KiSwahili and English, both written and oral
A passion for wildlife conservation

Behaviour Competencies required

Team work: Cooperating and working effectively in order to achieve a shared goal. Supporting the development of the FZS N-SCP team
Communication: Be able to communicate effectively and clearly with colleagues and project partners
Management: Able to work without direct supervision and supervise, motivate and manage project staff as required.
Planning and organising: Good organizational, problem solving, and decision-making skills. Setting goals and workplans in an effective manner; indicating necessary action, time and resources and monitoring progress
Problem analysis: Pointing out problems, recognising important information and establishing connections between various data. Tracing potential causes for problems
Integrity: to work with utmost integrity and uphold the FZS code of ethics. Be able to maintain sensitive and confidential information
Flexibility: the role of pilot sometimes requires extended work hours, workdays, work weeks and call-outs for emergency response, occasional overnight travel to Stations and other Reserve and Park sides areas may be required.