Finance Administrator Sustainability Institute

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The SI is a non-profit, public benefit organisation striving to improve the lives of marginalised children and youth in the surrounding areas; transform education from the level of early childhood development all the way through to post graduate level; engage in research, teaching and enabling of a more socially just, sustainable generative way for humanity to interact with the natural world.

The Sustainability Institute seeks to appoint a  Finance Administrator

Reports to: Finance Coordinator and Finance Officer.

The purpose of this position is to find a person that has a relevant 3 year accounting qualification with three years experience. Experience in working with Pastel is critical. The person should also be highly reliable and be willing to go extra mile.

Responsibilities:

• Finance Administrator:
• The Sustainability Institute is looking to appoint a Finance Administrator with keen interest to engage with people and bring a positive change. This person will report directly to the Finance Coordinator and Finance Officer.
•  The SI is a non-profit, public benefit organisation striving to improve the lives of marginalised children and youth in the surrounding areas; transform education from the level of early childhood development all the way through to post graduate level; engage in research, teaching and enabling of a more socially just, sustainable generative way for humanity to interact with the natural world.
• Duties: Sub-recipients:
  • Assisting with the Bookkeeping to trial balance
  • Daily processing on pastel accounting system
  • Processing of monthly bank reconciliations
  • Managing and controlling petty cash
  • Assist with preparing monthly accounts and dealing with any queries
  • Debtors and Creditors reconciliations
  • Following up on programme coordinators for supporting documents
  • Assisting the Financial Officer with preparing the month-end reconciliation file, various admin related duties, preparation of annual budget figures and the Audit file preparation
  • Attending to queries and finding solutions
  • Supporting the coordinator and the department Administrators
  • Maintaining documents and records
  • Preparation of monthly schedules and reports for review by the Financial Officer within require deadlines
  • Preparation of the month end reconciliation file for the Financial Officer within the agreed timeframes
  • Maintain confidentiality of all records
  • Any ad-hoc duties that are required within the department
• Duties: Sub-recipients
  • Receiving and reviewing sub-recipient monthly, quarterly and annual financial report.
  • Ensure exchange rates properly utilised in a case of international sub-recipients.
  • Receiving and reviewing sub-recipients supporting documents (invoices, pay slips, timesheets, bank statements etc.) to ensure:
  • Compliance with sub-award terms and conditions
  • Costs are aligned with sub-recipients’ proposal (budget and statement of work)
  • Costs are allowable, allocable and reasonable
  • Fixed asset register/Inventory schedule properly kept.
  • All costs were incurred within the period of performance of the sub-award
  • Sub-recipients expenses are aligned with sub-recipients technical progress
  • Cost-sharing commitments (if applicable) are met by the sub-recipients
  • The correct sub-award number is identified on the invoice
  • The invoice has a certification statement that the costs for reimbursement and any corresponding cost-sharing are the actual costs as recorded by sub-recipients and expended for the work performed in accordance with the terms of the sub-award

Requirements:

• Relevant 3 year accounting qualification
• 3 years’ experience in a similar role
• Experience working on Pastel
• Must be a self-starter
• Advanced Excel skills
• Analytical skills
• Incumbent must be reliable and punctual
• Communication skills, including a high level of literacy
• Willing to learn and attitude to go the extra mile
• Ability to take ownership of duties required

If you are interested in being part of a dynamic team in an organisation genuinely committed to social transformation, a more generative way of life and a more just future, then please forward your CV with a covering letter to Litha Magida: [email protected].

Only shortlisted people will be contacted.

Deadline May 21, 2020

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