Position Title: Resources Management Officer (Regional Programmes)

Duty Station: Pretoria, South Africa

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 29 October 2020

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Regional Director for Southern Africa, the direct supervision of the Senior Regional Resources Management Officer (SRRMO), and in close coordination with Regional Programme Managers, the successful candidate will provide support and guidance for the administration and resources management functions of regional projects in Southern Africa.

Core Functions / Responsibilities:

1. Assist the Regional Programme Managers and SRRMO in the financial and administrative management of all Regional Programmes in Southern Africa in coordination with concerned mission resources management and other support staff.
2. Monitor the financial expenditure of all Regional Programmes activities and Projects in Southern African region, undertake financial analysis of projects in the region, prepare donor financial reports in accordance with donor agreements, forecast cash flows and burn rates, monitor the disbursement of funds, ensure funding is received in accordance with donor agreements, and bring anomalies and unusual trends to the attention of the Regional Programme Managers and SRRMO.
3. Assist in the preparation of budgets and budget revisions, as well as PRISM project structures, for on-going and new Regional Programmes. Analyse variances between budget and actual expenditures of Regional Programmes in the Region.
4. Provide requested information, statistics and cost estimates, and recommend fees for all operational services to be charged to resettlement partners and migrants for on-going and new United States Refugee Admissions Programme (USRAP) and Health Assessment projects in Southern Africa in coordination with concerned missions in the region.
5. Propose improvements in work methods and procedures, and train and supervise national staff in the relevant areas of accounting and finance. Identify bottlenecks and recommend action to resolve problems or correct errors. Verify service provider invoices and ensure all supporting documentation is provided. Coordinate and follow up on procurement requests.
6. Implement and maintain appropriate internal controls to safeguard the Organization’s assets, control cash and prevent fraud.
7. Assist in the review of Regional Programmes and Projects proposal budgets in coordination with the Regional Programme Managers and SRRMO in Regional Office (RO) Pretoria.
8. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience;

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Solid experience in financial management, accounting and budgeting;

• Experience in Human Resources Management;

• Experience in preparing for audit;

• Experience in preparing reports, statistics and coordinate administrative activities;

• Experience in the financial coordination and management of regional projects is advantageous;

• Previous experience in Regional Programmes, such as Assisted Voluntary Returnees/Counter Trafficking, Migration Health, Labour Migration and USRAP is advantageous.

Skills

• Good knowledge of supply chain management;

• Demonstrated financial analysis and reporting skills;

• Sound knowledge of IOM/UN accounting policies, systems, software and procedures is required;

• Knowledge of IPSAS and SAP (PRISM) or other ERP software is highly desirable;

• Excellent written and oral communication skills, including the ability to identify and express clearly key messages, adapting style to the intended audience;

• Strong computer literacy, especially MS Office tools.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French, Portuguese and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency…

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

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