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Project Coordinator Job Vacancy at UMATI December 2022

Job Title: Project Coordinator

Division: Program
Location: Katavi
Reports to: Program Manager
Subordinates: Project Officers and Driver

Table of Contents

Project Coordinator Job Vacancy at UMATI December 2022 Chama cha Uzazi na Malezi Bora Tanzania (UMATI) established in 1959, is an autonomous
voluntary National NGO originally incorporated under CAP 337 in 1973, established under
non-governmental organization act No 24 of 2002 in 2019 with registration number
00NGO/R2/000231. It is a full Member Association (MA) of the International Planned
Parenthood Federation (IPPF) accredited in 2015.
UMATI works in partnership with the Ministry of Health, Community Development,
Gender, Women and Special Groups and Regional Administration and Local Government
(PORALG) with a goal of providing Sexual and Reproductive Health (SRH) education,
information and services in Tanzania. The Assosciation has a long leadership history in
SRH Programmes in Tanzania including pioneering in Family Planning (FP) services, SRHR
Programmes for young people, integrated Clinics and Community based service delivery
approaches.
UMATI with support from Plan International will be implementing a 6 years project
namely VUMA Project “Adolescent Girls’ Health &Rights” to empower AGYW aged 10-24
in the Katavi Region to fulfil their sexual, reproductive, economic, and protection rights
by addressing the root causes of gender inequality and supporting a more resilient health
system and maintain SRH and other health services. The project will apply a
comprehensive feminist approach to ensure that health systems are resilient and
accountable, tackling the multi-sectoral drivers of poor adolescent SRHR. It will also
promote the collective and individual agency to make choices and the power to act upon
those choices by supporting stakeholders, particularly women’s rights organizations
(WROs) and youth-led organizations (YLOs) in the newly-formed and underserved Katavi
region.

UMATI wishes to recruit qualified and experienced candidates to fill in the following
vacant position.

Job Title: Project Coordinator

Job Purpose

The project Coordinator is responsible for the successful implementation of the VUMA
project in Katavi region and accountable for the achievement of project activities at the field level.
She/he will ensure that the project achieves the expected results and is implemented in compliance with the donor agreement and Government standards.
She/he is responsible for ensuring the planned activities are implemented as planned and maintaining the program calendar.
Consistent activities budget monitoring, timely working, and submission of quality reports to the Program Manager and Management of project field staff.
She/he will work very closely with the Ministry of Health, President’s Office Regional Administration, and Local Government including Regional and District authorities during the execution of the project.
She/he is the primary representative of the project at the regional and district levels and will supervise and support project staff by ensuring they are responsible to implement project activities as planned and at a high
standard.
He/she will promote teamwork, trust, mutual respect, and empowers staff tontake responsibility.
Project Planning, Implementation, and Management
Ensure planning, development, implementation, and administration of the project with accountability for the overall delivery of results;
Provides project support throughout all stages of the VUMA project process and ensures integration, coherence, and harmonization of all components in the project design to achieve the expected results.
Continually ensures alignment of the VUMA project with both international andnnational gender equality and sexual reproductive health (SRH) priorities, plans, and competencies.
Identifies and builds strategic networks with other actors to support the region in theimplementation and monitoring of gender-responsive and adolescent-friendly sexual reproductive health quality improvement initiatives in line with the national government policy.
Provision of SRH technical and programmatic guidance on the implementation of SRH project activities as per the national SRH guidelines and strategies.
Actively monitors the project implementation through field visits, coordinating monthly project meetings, to jointly assess project progress, identify bottlenecks and potential risks and work for timely decisions with the Project Manager to resolve issues;
Working to build the capacity of the Local Government Authorities staff on effective supportive supervision including identifying effective approaches and techniques for scaling up project best practices for sustainability after project closure.
Ensure an effective monitoring system is in place for achieving prior agreed targets in relation to the project activities and financial expenditures.
Support UMATI management to Identify and effectively manage all key field-related risks during the project implementation.
Ensure the effective and efficient utilization of project resources to demonstrate value for money.

Relationships Building and Networking

Maintain positive relationships and share relevant information with all stakeholders;
partners, donors, government, and local partners.
Presents project achievements on behalf of UMATI at professional networking events
and meetings, conferences, and other public forums, when necessary, as may be
assigned by the supervisor;
Tracks aspects of project performance; oversees project implementation of approved
activities, monitoring of timelines, and tracking budgets.
Closely work with other partners to collect and document best practices, lesson
learning for better achievement.
Performs other project-related duties as assigned by the supervisor.

Team Performance Management.

Monitor the performance of the team in relation to the execution of the project
activities and target achievements;
Ensure that the project team is sufficiently trained or effectively exposed to project
models, approaches, and strategies to enhance their achievements and realization
of desired changes.
Enhance staff capacity and skills in performance management to ensure smooth
staff relations and accountability.
Build staff capacity to live out UMATI’s values, vision, and mission in the
communities we serve.
Coordinate Human Resources related issues and functions;

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Project Compliance and risk management

Ensures that UMATI’s and IPPF policies for Safeguarding children and vulnerable
adults are fully embedded in accordance with the principles and requirements of the
policy including relevant Implementation Standards and Guidelines as applicable to
their area of responsibility.
Identify and proactively address all challenges and potential implementation issues
that hinder project performance.
Monitor and supervise the project officers to achieve their mandated targets in
accordance to project plans.
Keep the Project Manager abreast of significant threats, implementation deficiencies,
and opportunities.
Effectively coordinate, implement, monitor, and report the results of the VUMA
project as prioritized in the project document.
Ensure the Integration of sustainable approaches, gender-responsive, and inclusion
into all project activities as appropriate.
Work with the Project Manager and Finance manager on project financial analysis,
review, and oversight of project budgets and financial reporting.
Manage and monitor the project team to apply results-based monitoring and lessons
learned to refine activities and implementation.

Strengthen Advocacy efforts and Partnership

Manage effective partnerships with the government’s relevant regional and
district representative and strategic networking are established and maintained
at the regional level to ensure project sustainability.
Represent VUMA Project in various forums, relevant platforms, and technical
regional meetings;
Work closely with the Influencing, Communications, and Advocacy team in the
development of evidence-based advocacy and influence interventions.

Knowledge Management

Work closely with M&E and project staff to translate project learning and results
into accessible technical products for global and country stakeholders.
Coordinate and facilitate the documentation of best practices and lessons learned
in VUMA project, to influence policy formation, deepen capacity, and foster
partnerships;
Work with the project team to develop summative reporting documents for the
project for advocacy and promotion of Girls’ rights for SRH;
Prepare and submit quality monthly and quarterly project reports (both financial
and narrative) according to UMATI and the donor requirements;
Build and maintain relationships with partners in the region to enhance their
support in the project.

Security and safety management

Ensure compliance with security procedures and policies as determined by
country leadership.
Proactively ensure that team members operate in a secure environment and are
aware of Safeguarding policies.
Create and sustain a work environment of mutual respect where team members
strive to achieve excellence.
Ensure compliance with COVID-19 and other outbreaks safety measures.

Required experience and Qualifications

Bachelor’s degree in Public Health, Sociology, Advocacy/Law, Project Management,
Community Development/Social Work, or Clinical Medicine.
Master’s degree or equivalent in public health, social science, international
development, gender, or a related area is an added advantage.
Minimum 5 years in leading SRHR large donor-funded programs (funded by GAC
will be an added advantage) and have a managerial experience in the program,
financial, and human resources management, networking, knowledge
management, and advocacy of large international development projects.
Experience and ability to provide leadership and direction to the multi-disciplinary
staff and implementing partners;
Familiarity with challenges facing girls accessing gender-responsive SRH and
emerging priorities;
Considerable knowledge of SRHR/ Maternal health and Gender and Inclusion agenda.
Demonstrated experience with the preparation of technical reports, budgets, plans of action, and management of staff.
Experience working with adolescents and an ability to apply safeguarding, ethics, and ‘do no harm’ principles.
Proven capacity to work effectively with community-based organizations, government officials at district, regional and national levels, and with Government donor agencies.
Demonstrable experience in advocacy, especially around gender equality and adolescent girls’ rights-related issues.
A thorough understanding of the Convention of the Rights of the Child, Convention for the Elimination of all forms of Discrimination Against Women (CEDAW), and other human rights instruments.
A thorough understanding of the various tools and techniques for gender transformative approaches in a project cycle including gender analysis (Marker), budgeting, monitoring, and evaluation.
Experience with adaptive management and effective feedback loops to ensure the use of data in strategic and programmatic decision-making;
Experience in the implementation of adolescent Sexual Reproductive health Project in Tanzania
Ability to make sound work judgments under difficult conditions, and to become technically effective with a minimal level of attention from supervisors.

Knowledge / Skills and Abilities

Proven project management and report writing skills;
Ability to manage and work in a team;
Ability to work under minimal supervision;
Knowledge of Non-Governmental Organization (NGO) business development
process activities in alignment with government priorities;
Analytical, strong decision-making skills, sound judgment, and problem-solving
abilities;
Working with Volunteers (Peer Educators & Community Health Workers) and skills
in advocacy work.
Scientific writing skills as s/he will be required to conduct operational research and
write abstracts for publications;
Excellent time management skills, ability to prioritize tasks, and result-oriented
approach;
Possession of cultural awareness and sensitivity including gender;
Capacity to work under, pressure, manage stress, and adapt to rapidly evolving
situations;
Proficient in computer packages such as Word, Excel, PowerPoint, and Internet
browsers;
Knowledge in managing Donor funded projects;
Outstanding analytical and writing skills, with demonstrated ability to write quality technical reports.
Proficient computer skills and use of relevant Microsoft software; MSWord, Excel, PowerPoint.
Strong interpersonal skills with substantial experience in managing a multidisciplinary and multicultural team.
Fluent in spoken and written English and Kiswahili.
Reasonable skills in navigating complex donor requirements and ensuring compliance and understanding of value-for-money programming.
Dynamic, organizational, innovative, and creative skills.
Strong partners’ management and budget monitoring skills,
Exceptional skills in team-building and collaboration as well as experience in coaching or mentoring others in project implementation.
Excellent report writing, analytical, and communication skills, including presentation skills.

Attitudes and Behaviors

Hardworking with the capacity to work independently with minimum supervision
Demonstrates honesty, integrity, as well as openness, and a transparent
personality.
Working towards achieving a team goal.
Demonstrates respect for all groups of people in the community and is culturally
sensitive.
Persuasive and able to work in different cultural settings.
Motivated, energetic, and strives to develop and support others.
Result oriented, flexible, and a team player.
Working for the best interest of the organization Adolescents and children.
Appreciate child rights and gender equality.
Demonstrated leadership, versatility, and integrity.
Decisive evidence-based decision-making skills;

To Apply

Interested candidates should submit an application letter indicating the position applied for,
a detailed copy of their CV, and the names and contact information (email addresses and
telephone numbers) of the three work-related referees.