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Job Vacancies at WorldVision Tanzania November 2022

Job Vacancies at WorldVision Tanzania November 2022 With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

MAJOR RESPONSIBILITIES

Activity

Grant’s compliance (awarded portfolio) 40%

• Provide technical support to grants on donor & partnership compliance efforts (assess, set policies & controls, measure, monitor and enforce).

End Results

• Ensure grants compliance regulations are included in start-up workshops for all grants for building staff capacity
• Act as a focal point for WVT on all donor compliance requirements, ensuring that staff and partners are correctly informed of donor requirements and are fully capacitated  to ensure compliance
• Manage compliance related and reputational risks by proactively monitoring compliance, identifying issues in a timely manner and working with colleagues to resolve them.
• Ensure effective coordination and problem solving between teams, involving Senior Grants Operations Manager, Operations Director, Procurement Manager and Resource Development and Program Quality Director
• Standardize approaches to grant compliance by developing and applying compliance review tools to all grants
• Extract, synthesize & communicate donor compliance guidelines to all grant teams and partners.
• Detail WVT/SO reporting requirements to project teams and partners
• Review and finalize customized closeout checklists for grants
• Make regular visits to grants and conduct cite verifications to verify grant compliance to both WVT and implementing partners.
• Develop tools to monitor grants compliance (compliance checklists, dash boards etc.) and ensure regular reporting
• Deliver on site grant management and compliance training tools.
• Develop & roll out grant checklists (compliance checklists, closeout checklists).
• Report on Grants Compliance
• Work with teams to conduct grants reviews (Quarterly reviews, steering committee reviews/ Reflection meetings)
• Ensure full implementation of compliance review action plans

Activity

Partnership Development & Oversight 40%

• Lead in Partnership development, support, and Oversight

End Results

• Lead partner identification processes including initial partner assessment and due diligence processes for all potential partners
• Ensure the partnering process are followed and all partner files and agreements are tracked and filed appropriately.
• Maintain effective working relationships with partners, representing WVT to a high standard in all interactions including partner visits and representation in meeting.
• Design and provide strategic oversight on all partnership agreements and ensure appropriate application of all templates according to WV policies and procedures.
• Ensure compliance regarding all contractual agreements, as well as the partnership process and serves as the focal point for the review of all WVT agreements/ MoUs and make recommendations accordingly
• Provide leadership and influence a culture of compliance across the organization for all partner related activities, ensuring that the partnership process is followed according to approved protocol and due diligence best practices.
• Provide leadership for the design and implementation of a partner database and ensure all partner related documentation and evidence is appropriately electronically filed (on WV-central/Horizon) and where necessary physically stored to evidence data gathered, as per document storage guidelines.
• Provide Support to Operations Department (with a close working relationship with the Grants Operations Senior Manager) and Program Technical Leads toward improved partnering relationship and Ensure Compliance of all Partner Related Activities.
• Support the development of a partner monitoring plan and provide oversight for planning partner monitoring schedule.
• Provide support to Operations to develop capacity building plans with all local partners informed by adaptive, innovative and effective capacity building methodologies.
• Provide support and oversight for Operations to ensure partners develop their organizational development plan and ensure that necessary trainings are provided to partners as determined in the plan.
• Work closely with Departmental staff to ensure that departments support the development of partner capacity and ensuring WV departments meet with relevant partner staff on a regular basis.
• Lead efforts to work with Grant Managers, Operation Department and Technical Team Leads, immediately raise any areas of concern in relation to partners’ performance or project implementation so appropriate action can be taken.
• Monitoring partner compliance with WV and donor rules and guidance throughout the lifecycle of our work with the partner, including: Communicating any issues to partners, and assisting them in resolving issues of noncompliance; Reviewing partner interim and final reports for donor compliance criteria, prior to submission.
• Review and conduct desk verification on all non-financial documents/ forms received by the partners.
• Promote inter-partners learning on common good practices and exchange of vital information

Compliance (in Grant Making) 20%

• Provide guidance on donor requirements to proposal development teams

End Results

• Participate in the development of all significant (large, multiannual) grant applications to bilateral donors ensuring the management of donor and WVY re6quirements and standards
• Identify and communicate issues that are not aligning with WVI core values, strategic mandates, and child wellbeing outcomes
• Work with and support the Resource Development & Program Quality director, Operations Director and Grants Operation Senior Manager to develop realistic and practical solutions in program development and implementation strategies
• Lead on all compliance aspects by ensuring that grant making standards are understood and applied.
• Support grant applications by WVT and colleagues at regional and Support Offices.
• Work with GAM team in the development, Review and amendment of prospective partners for grant applications

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TOTAL 100%

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Achieving quality results & service.
• Practicing accountability & integrity.
• Communicating information effectively.
• Thinking clearly, deeply & broadly.
• Understanding the Humanitarian Industry.
• Practicing innovation & change.
• Demonstrating Christ-centered life & work.
• Demonstrating Christ-centred life & work.
• Learning for growth & development.
• Maintaining work/life balance & effectiveness.
• Building collaborative relationships.
• Practicing gender & cultural diversity.
• Influencing individuals & groups.
• Understanding World Vision’s mission & operations.

Required Education, training, license, registration, and certification

Must have bachelor’s degree in Agriculture, Nutrition, Agricultural Economics, Rural Development, Management, Social Science or related field. Possession of a master’s degree in these fields is an added advantage.

Preferred Knowledge and Qualifications

• Must have been closely involved in Project Design and Implementation, Grant and partner monitoring, evaluation and reporting.
• Thorough understanding and experience in quantitative and qualitative data collection; methods, including sampling, survey design and data analysis.
• Ability to lead partnership development and facilitation of meeting, workshops and all other coordination processes include online meetings through digital platforms
• Ability to facilitate the design, implementation, and monitoring of development projects.
• Understanding of a donor regulations and grant programming.
• Familiar with monitoring and evaluation.
• Ability to communicate cross-culturally and be cross-culturally sensitive.
• Highly developed awareness of gender equality and women’s empowerment issues
• Commitment to child and youth development
• Computer and Internet skills including word processing, graphic presentation and spreadsheet programs required.
• Travel is required;

Travel and/or Work Environment Requirement

•      The position requires ability and willingness to travel domestically and internationally up to 30%

APPLICATION INSTRUCTIONS: CLICK HERE TO APPLY

Job Title: Sponsorship & Program Facilitator (Resilience & Livelihood)- 2 Positions

Key Responsibilities:

MAJOR RESPONSIBILITIES

Activity

Implementation and reporting of planned activities: 20%

• Participate in planning and budgeting, preparation of work plans, implementation of planned activities and monitoring/ reporting of progress.
• Facilitate and monitor the implementation of planned activities and community level engagements.
• Mobilize and facilitate the engagements of stakeholders during planning and development meetings, workshops and Seminars.
• Identify local level partners, support and facilitate the partnership in the implementation of planned activities.
• Facilitate stakeholders and partners in supervision and monitoring of programmatic activities.

End Results

Support the collection and documentation of impact and success stories on monthly, quarterly, semiannual and annually.

• All Planned activities executed within the financial year, as per the budget and output realized
• Implementations monitored and data in place for report compilation, monthly, quarterly and annually

Activity

Community engagement and advocacy: 25%

• Sensitize community empowerment through TEAM approach by organizing commercial producer groups (CPG) and formation of commercial villages.
• Mobilize and facilitate integration of Vision Fund Tanzania (VFT) and Resilience Project Models such as Market Led Agriculture, Local Value Chain Development (LVCD), Standardized Saving Groups (e.g., Village loan saving Association (VSLA) and other Economic development initiatives
• Innovatively support communities including RC households to participate and benefit from the programme development and make intentional inclusion of RC families in CPG, VSLA, Village Community Bank (VICOBA) and other program economic activities
• Sensitize community on sponsorship the (RC parents/ guardians, community leaders and other community members) and facilitate participation in the sponsorship management project activities
• Mobilize and facilitate the active participation of the children and their communities to participate in planning, monitoring and implementation and evaluation of community development initiatives.
• Build the capacity of children, families, and community to collectively engage local leaders on identified issues.
• Follow-up on commitments by leaders on improvement of the wellbeing of children.
• Mobilize communities to participate in annual children care and protection days – such as the Day of African child.

End Results

• Presence of mobilized groups on S4t and CPGs in operation sustainably
• More RC parents being member of the above groups, which symbolizes RC families’ participation.

Activity

Management of sponsorship performance: 25%

• Monitoring of RC in line with partnership standards.
• RC records and files well managed and stored securely.
• Support RCs to correspond with sponsors in a timely manner.
• Facilitate processing of all special mails; Christmas cards, Spontaneous letters, APR, introductory letters within partnership standard.
• Support children to respond to sponsor correspondences- Sponsor letters and introductory letters.
• Support management of Support Office Queries, Gift Notifications, mails, and file copies of correspondences in children’s files.
• Conduct and produce quality periodic mailings Annual Progress Report – (APR) and Christmas Cards.
• Take quality pictures according to the required standards.
• Mobilize and support RC families to adequately prepare for and manage sponsor visits.

End Results

• AP green SOI report, which symbolizes meeting standards in sponsorship businesses
• Correspondence is done in professional way meeting sponsors’ expectations.

Activity

Monitoring of Registered Children: 10%

• Support the development of an integrated monitoring plan in assigned area with ADP stakeholder
• Analyze STEP management report and follow up critical RCs findings by using case management tool
• Analyze Child well-being (CWB) RC visits and Service Operation Indicator (SOI) reports from STEP and share them with ADP stakeholders
• Compile monitoring reports for management action.
• Hold monthly/quarterly meetings with Child Monitors and guardians/parents and child protection committees to address findings from monitoring.
• Identify, train volunteers/monitor, partners and train on sponsorship philosophy and partnership standards.
• Provide quality and accurate information on presence, support and benefit to enable entry in STEP database.

End Results

• AP green SOI report, which symbolizes meeting standards in sponsorship businesses
• Correspondence is done in professional way meeting sponsors’ expectations.

Activity

Child Protection and Wellbeing: 10%

• Monitor the well-being and child abuse cases and report any accordance in line with child protection policy and guidelines.
• Work with local leaders to protect children from child violations and abuses of child protection.
• Sensitization of children including all RC on child protection.
• Sensitize children, guardians/parents, and other stakeholders about children’s rights and responsibilities with a view to identifying child violations.
• Facilitate spiritual nurture of children.

End Results

• Community where the AP operates with knowledge of child protection and giving testimony of reduced child abuse.
• Community and local leaders supportive of fighting child abuse.

Activity

Networking: 10%

• Facilitate networking relationships and participation with wide stakeholders such as government, church, faith-based organization leaders, and other key partners at a local level such as NGOs, CBOs, IGA Groups
• Facilitate WVT/VFT integration for profitable agriculture, livestock production, and enterprise development (high-value agriculture crops and livestock breeds).
• Foster a partnership with a local institution in RC monitoring

End Results

• Community, partners and community groups work in great collaboration for sustainable development

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Minimum Qualification required: Diploma in Social Science from an accredited College/University in Agric. Economics., Sociology, Community Development, Psychology & related field.
• Experience:  1 – 2 years in programming

Required Education, training, license, registration, and certification

• Preferred: Degree /Advanced Diploma in Agric. Economics, Sociology, Community Development, Psychology & related field.

Preferred Knowledge and Qualifications

Knowledge, Skills, and Abilities

• High integrity.
• Partnering and engaging with stakeholders
• Ability to work with minimal supervision.
• Report writing skills
• Networking and influencing skills.
• Highly reliable and dependable.
• Passion for children.
• Skills in Programming.
• Ability to maintain effective working relationships with all levels of staff and donors
• Computer skills
• Community Facilitation skills
• Ability to drive a Motorcycle for long hours, and in possession of a Motorcycle driving license

Travel and/or Work Environment Requirement

• Work environment: Few offices work with frequent visits to the field
• Travel:  02% Domestic travel is required   and on-call: 05%

Physical Requirements

Able to work under pressure, sitting for a long time in the office.

APPLICATION INSTRUCTIONS: CLICK HERE TO APPLY

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Job Tittle:Accounts Manager

Key Responsibilities:

MAJOR RESPONSIBILITIES

Activity

1-Strengthen Internal Controls and enhance Compliance: 15%

• Ensure compliance with statutory regulations and enhance timely submission of annual return, and estimates. This includes NSSF, PAYE, WVT among others
• Review or approve financial transactions based on approved Levels of Authority.
• Coordinate National office Finance audits; both external and internal.
• Implement 100% audit recommendations related to finance
• Update the NO finance Risk Register.
• Enforce Compliance inline Enterprise Risk Management Framework
• Promote and comply with zero tolerance to fraud framework

End Results

Controls are in place and adhered too to minimise risks for the office.

Activity

2-Manage Disbursements and Cashflow for WVT: 20%

• Ensure timely payment to supplier, staff and partners as per established policy requirements.
• Ensure completeness of supporting documents for all payments.
• Submit timely monthly funding requisitions for the office for approval by Finance Director and Regional office.
• Update the WV monthly cashflow forecast for approval by the Finance Director.
• Ensure that monthly cash requests are aligned with the forecast and the GT hedged amount,
• Ensure timely petty cash replenishment and reviews are conducted.
• Ensure surprise petty cash counts are conducted and petty cash count certificates are  prepared, reviewed and approved by the responsible people.
• Oversee cash/funds are receipted and timely banking and that Deposit Voucher are raised for approval and filling, and bank charges are booked accordingly
• Ensure cash/bank payments to vendors and staff advances are within the internal control system and stablished benchmarks as per finance protocol.
• Ensure that adequate cash is available to meet the NO target low benchmark.

End Results

Cash balance within Target Low and liquidity management benchmarks

All banking related matters are well managed,

Timely payment to our suppliers/vendors

Activity

3-Mobile Money Disbursement Management: 15%

• Ensure completeness of supporting documents received from field to support all Mobile Money payments
• Ensure that internally generated invoices are sent to Shared Services Centre before processing the payments
• Ensure that payments have been approved by the relevant officers and are done within three days as per policy, including both integrations and allocation accordingly
• Perform Monthly review of National office Mobile Money reconciliation account and ensure the float reflects the true picture of the balance available as at balance sheet date.

End Results

Timely payment to beneficiaries and reconciliation prepared for.

Activity

4-Overall Financial Reports timeliness and quality rating meet minimum partnership reporting standards:25%

• Coordinate timely monthly financial reporting while working with the field finance staff
• Ensure financial reporting follows IPSAS and GAAP
• Ensure Field Financial Reports are printed, reviewed, approved and filled by the 15th of the following month
• Review Bank reconciliations for all WVT bank accounts and ensure they are prepared timely on monthly basis with no long outstanding cheques or deposits in transit.
• Perform Project Budget and Actual System reconciliation on a monthly basis for all funding streams.
• Ensure timely monthly reconciliations of direct Funding from donors and support offices
• Ensure that budget JVs are posted in a timely manner and all  additional revenue commitments are  timely updated in sun systems records.
• Review Monthly General ledger funding reconciliation while working with Global Center and ensure that no long outstanding items over 60 days
• Provide technical support to the finance team and ensure data security & integrity to WVT sunsystem database is upheld.
• Provide access to R2R and P2P where it is required for finance staff.
• Coordinate Creation of account codes and set combinations in collaboration with Financial Reporting Services Centre.
• Provide oversight for account allocation for staff.
• Ensure that benchmarks for provision metrics are met.

End Results

Timely & Accurately report is produced by national office.

Timely account validation and allocation performed.

Activity

5-Balance Sheet Management:15%

• Ensure monthly reconciliations of balance sheet items and clean up.
• Perform vendor account reconciliations and follow up on reconciling items timely
• Oversee monthly timely Accounts Allocation for all balance sheet accounts
• Share aging analysis for balance sheet items with relevant staff for action.

End Results

The balance sheet account is current and gives true picture of financial position for the office.

Activity

6-Provide Leadership of Accounts staff and support capacity building: 10%

• Prepare Capacity building plan for finance staff in consultation with the Finance Director
• Support the Finance Director in building Capacity of Non-finance staff in understanding and interpretation of financial statements, partnership policies and procedures
• Support the Finance Director in the roll out of global and local initiatives related to finance.
• Manage performance of staff under his or her supervision.
• Establish performance standards for accounts Staff and conduct semi-annual and annual performance appraisals for staff under his or her supervision.
• Prepare succession plan for the department for approval by Finance Director
• Manage leave for staff under his or her supervision.
• Attend daily devotions and support spiritual development
• Maintain good relationship with Support Offices, donors and other key stakeholders.
• Perform other duties as assigned or delegated by the Finance Director.

End Results

Staff capacity built and succession plan in place.

100% implementation of finance-related initiatives.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• MUST: Bachelor’s Degree of Accounts/finance, CPA(T),
• Master’s degree in Finance or related is added advantage
• 5 years’ experience in NGOs and in a managerial position
• Experience on Financial reports preparation,
• Working close with audit, ability to address and solve issues.

Required Education, training, license, registration, and certification

MUST: Bachelor’s Degree of Accounts/finance, CPA(T), or Master’s degree in finance or related will be an added advantage.

Preferred Knowledge and Qualifications

SunSystems, Microsoft excel, word, power point presentation,

Ability to adopt the changes and support the implementation

Travel and/or Work Environment Requirement

Limited travels in the field. Mainly NO-based position

Physical Requirements

Physically fit as the job requires a lot of flexibility

Language Requirements

English and Kiswahili

KEY WORKING RELATIONSHIPS

Contact (within WV or outside WV)

Banking

Reason for contact

Follow up with Bank on different matters, eg Open the accounts, closing, pending payments, delay e.tc

Follow up on interest offered etc.

Frequency of contact

Monthly

Contact (within WV or outside WV)

Government offices/TRA

Reason for contact

Statutory related matters

Frequency of contact

Monthly

Contact (within WV or outside WV)

Staff

Reason for contact

Staff issues related to innovation and simplification

Frequency of contact

Monthly

Contact (within WV or outside WV)

Support offices.

Reason for contact

SA & PA issues, GL related matters, funding reconciliations, monthly income follow up.

Frequency of contact

Monthly

Contact (within WV or outside WV)

Shared services center & FRSC

Reason for contact

Day to day issues may arise/reporting matters on monthly basis etc.

Frequency of contact

Monthly

Contact (within WV or outside WV)

EARO

Reason for contact

Monthly funding request, any issue arose as part of the resolution.

Frequency of contact

Monthly

DECISION MAKING

Number of issues related to finance, which is within Accounts Manager’s mandates, other issues may also be escalated to FSSD for more engagements and guidance.

CORE COMPETENCIES.

☐ Be Safe and Resilient

☒ Deliver Results

☒ Build Relationships

☒ Be Accountable

☐ Learn and Develop

☐ Improve and Innovate

☐ Partner and Collaborate

☐ Embrace Change

APPLICATION INSTRUCTIONS: CLICK HERE TO APPLY

Job Tittle: Wash Technical Team Leader

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

JOB PURPOSE

Provide overall WASH Technical Sector technical leadership for the national office. Leads NO Technical Sector technical approach development, ensuring alignment with regional and global Technical Sector strategies, to include advocacy and M&E and integration with other sectors and functional areas. Provides guidance to field staff for quality Technical Sector programming implementation. Determines NO Technical Sector capacity gaps and develop capacity building plan with regional assistance. Seeks opportunities for Technical Sector implementation research, and communicates learnings from programming. Maps donors, understands their technical expectations, pre-positions the NO for grants bids and leads the design and development of proposals. Strong and regular external engagement with Technical Sector stakeholders in the country. Maintains situation awareness of potential emergencies and ensures readiness for sector response

MAJOR RESPONSIBILITIES

25% Technical Leadership and Management

• Provide leadership in the management and
• the finance unit, ensure planning and budgeting, project funding, expenditures and process are aligned and operating smoothly.
• Lead the setting-up of the technical standards to be adhered to by all implementing staff and partners
• Review and approve all the technical reports prepared from the field
• Review and ensure risk mitigation plans are prepared and monitored
• Practical quality assurance and quality improvement plans implemented within the technical program
• Projects/grants implemented within global, donor, national and internally approved technical performance standards
• Effective contextualization and scale up of project models.
• Risk connect updated and mitigation plans in place

20% Strategy, design and planning

• Lead the designing and adaptation of Technical Program
• Design and guide the implementation of WASH business plan
• Work closely with MEAL department to develop tools in monitoring and evaluation of the Technical Program
• Ensure that advocacy is integrated in the Technical Program
• NO strategy and TP successfully implemented and produce expected results
• Timely TP baseline, progress reports and evaluations produced and submitted
• Quality monitoring and reporting to government, donor and WV entities
• Contribution to advocacy agenda tracked by beneficiaries reached/supported

10% Research, evidence and reporting

• Promote research, documentation and scaling up of best practices
• Ensure WVT obtains the necessary ethical registration status to enhance research capacity
• Participate in International or regional foras for sharing best practices in collaboration with Regional WASH Director
• Quality and documented/published researches in place and presented at appropriate International or regional platforms;
• Documented and disseminated best practices using accepted methodologies including realistic and process evaluations

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