Job Title: Documents and Records Assistant 

About API

Job Opportunity at Ardent Porters International (API) -Documents and Records Assistant Ardent Porters International (API) is a clearing and forwarding company that is based in Dar es Salaam. We operate in collaboration with a sister company, known as Ardent Porters Limited, in Yiwu, China. We provide a range of services including Customs Clearing, Imports Facilitation, Exports Management, Buying Agency, Full Container Cargo (FCL) Handling, Loose Cargo (LCL) Handling, and Insurance Brokerage.

Position Summary

• The Documents and Records Assistant will be responsible for administering API documents and procedures that will allow
• API to capture, store, retrieve, share, and destroy electronic and paper records and documents.

 

Main Responsibilities

 

• To record, file and distribute all inward and outward correspondences including mail, email, and internal correspondence.
• To prepare letters and correspondences to mails and emails.
• To track, follow up and receive all import/export documents.
• To audit all import/export documents for accuracy and consistency.
• To assist staff with requests to locate and retrieve documents and records.
• To track shipments and make updates in appropriate registers.
• To prepare reports as required.
• To answer all incoming calls.
• To undertake any other task that may be assigned by directors or supervisor.

 

• Superior oral and verbal communication skills.
• Good command in English.
• Excellent organization skills.
• Meticulous attention to details.
• Good command in Microsoft Office Applications – particularly Microsoft Excel, Microsoft Word, and Microsoft PowerPoint.
• High level of integrity.
• Good interpersonal skills and ability to work as part of team.
• The level of education should be a diploma or above.
• At least two (2) years experience in records management activities.
• Should be under 30 years of age.

 

Application Process

Applications, along with C.V’s, should be submitted online to [email protected] before 10:00pm on Thursday,December 17th, 2020.