JIUNGE NASI WHATSAPP TU FOLLOW. BONYEZA HAPAJob Opportunities at U.S Embassy Tanzania January 2022
Position Title: Procurement Agent (All Interested Candidates)
Vacancy Number: DaresSalaam-2022-001
Open to: All Interested Candidates/All Sources
Opening Date: 01/24/2022
Closing Date: 02/07/2022
Duties
(60 %) PROCUREMENT of COMMODITIES and SERVICES
Job Opportunities at U.S Embassy Tanzania January 2022 Assumes responsibility for a portfolio of International Cooperative Administrative Support Services-serviced clients. Responsible for the preparation of purchase orders and requisitions in accordance with the Federal Acquisition Regulation and Department Of State Acquisition Regulation procurement regulations. Works with the requestors to finalize requirements and scope. Determines the appropriate procurement methods for each case. Locates prospective suppliers and proposes best options. Researches new sources to expand the vendors’ portfolio. Prepares independent government cost estimates. Requests bids or quotations from vendors. Analyzes responses and prepares summaries and recommendations for the requestor and the technical evaluation panels. Participates in negotiations with the bidders. Collaborate with Contract Officer Representative to analyses contractor’s performance, contract modifications or terminations.
Uses ILMS Ariba Buyer and Contracts to log all procurement actions and to draft contracts. Tracks Procurement Requisitions (PRs) to ensure they are ordered, funded, received, and delivered promptly. Keeps contracting officer apprised of procurement/contract issues. Liaised with OPE Desk Officer on procurement actions that exceed the CO Warrant. Works as a team with GSO Customer Care, Budget & Finance, and Shipping to advance and resolve any roadblocks or constraints. Provides exemplary customer service to assigned portfolio
(20%) ORDER TRACKING
Works with the shipping team, mailroom, motor pool, warehouse and Dispatch Agencies (in the US or the regional in ELSO) to ensure that the client’s order is tracked and delivered and that the customer is informed on progress. Educates customers how to use status tracking
(20%) RECORDS MANAGEMENT AND DATA ANALYTICS
Prepares all documents and records related to above procurements, including but not limited to Contract Files, E-Filing, FPDS and credit card reconciliations. Tracks and prioritizes special projects as necessary, such as Independence Day or CMR procurement.
Monitors contract and PR timelines for expiration dates to ensure PRs and contracts are renewed in advance of expiration. Monitors metrics and makes recommendations in areas for improvement. Conducts market research and keeps current market data on suppliers.
Note: This position description in no way states or implies that these are the complete duties to be performed by incumbent. Incumbent will be required to perform other duties as necessary and requested.
Summary:
The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Procurement Agent in the General Services Section.
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Position Title: Travel Assistant
Vacancy Number: Dar es Salaam – 2022-006
Open to: All Interested Candidates/All Sources
Opening Date: 01/26/2022
Closing Date: 02/09/2022
 Duties
Position provides the full range of official domestic and international travel arrangements for mission personnel and where necessary for temporary duty and VIP visits. Coordinates logistical support for conferences, training, and other business events. Is the Contracting Officer’s Representative (COR) for the travel management center (TMC) contractor; issuing between 10 and 15 million dollars’ worth of travel a year. Reports to the Shipping and Travel Supervisor.
(40%) Travel Services
Guides all mission personnel on applicable travel policy and procedures for official travel. Answers queries and researches answers for clients. Works as liaison with the travelers or other Embassy sections concerning travel questions or issues and raises these issues to the supervisor or the General Services Officer when necessary. Negotiates corporate agreements with various airlines and hotels in Tanzania
Advises travelers of their entitlement in a wide variety of travel situations, including rest stops, cost constructing travel, travel insurance, a variety of travel such as home leave, educational, rest and recuperation (R&R), medical evacuation, invitational travel, etc., and ensures that policies and procedures are complied with.
Prepares correspondence, SOPs, ad-hoc and recurring reports concerning travel matters and ICASS workload counts. Advises the supervisor on policy changes. Issues and updates the Post Travel Policy when needed.
Ensures rapid emergency action for medical Evacuations on short notices. Supports the Consular Section in case of need to arrange American Citizen Travel.
(30%) Travel Documents Processing
Reviews and approves in the electronic travel system e2 all travel authorizations for Post before forwarding to the GSO and the Financial Management Officer for approval. Prepares all travel authorizations and invoices in the electronic travel system e2 for the GSO non-desk staff, e.g. chauffeurs and warehouse workers. Works with the financial staff and tracks staff travel vouchers for submission and payment.
Prepares diplomatic notes and letters to obtain entry or exit visas and other approvals for travel. Works closely with the Visa Sections at other Embassies, both in Dar and regionally to assist in the expedited issuance of third-country visas as needed for Mission staff. Coordinates the short-term travel insurance program for all LES.
(20%) TMC Management
Serves as a COR on the TMC contract. Oversees the work process and results of the resident TMC contractor by supervising their office on a daily basis. Provides guidance on USG travel regulations and policies such as Fly America Act to the agents and arranges training. Ensures that the TMC agents are knowledgeable and adhere to pertinent USG travel regulations in order to assist the embassy employees in travel. Manages the TMC to ensure uniform treatment of customers and a consistently high level of customer services. Advises his/her supervisor and the GSO officer on the quality of service of the TMC. Validates their invoices for payment.
(10%) VIP Visits /Special Services
Serves as a logistics coordinator for events, VIP visits, and conferences. Negotiates rates with hotels, facilities, airlines, etc, Coordinates with procurement and contracting personnel to assure services are contracted in accordance with proper acquisition procedures such as BPAs, POs or Contracts. Coordinates with motor pool staff, expediters, security personnel, requesting office and other offices as necessary and produces logistics schedule for each event. Assures that proper documentation is in place and that when completed, invoices are received. Validates invoices for payment.
Note: This position description in no way states or implies that these are the only duties to be performed by the incumbent. Incumbent will be required to perform other duties as assigned by their supervisor.
Summary:
The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Travel Assistant in the General Services Office Section.
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