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Job Opportunities At Inter-University Council for East Africa (IUCEA) April 2022

POSITION OF DEPUTY EXECUTIVE SECRETARY (P5)

Table of Contents

1.0 Preamble

Job Opportunities At Inter-University Council for East Africa (IUCEA) April 2022 The Inter-University Council for East Africa (IUCEA) is a strategic institution of the East African Community (EAC) responsible for coordinating the development of human resources and research in the region. IUCEA is charged with a number of responsibilities among them being to coordinate academic and research activities jointly undertaken by Partner states and member university institutions. The main objectives of IUCEA are to (i) facilitate networking among universities in East Africa, and with universities outside the region; (ii) provide a forum for discussion on a wide range of academic and other matters relating to higher education in East Africa; and (iii) facilitate maintenance of internationally comparable education standards in East Africa so as to promote the region’s global competitiveness in higher education.

In order to fulfil its current mandate and to position the Council to meet all its objectives and planned activities, IUCEA now wishes to recruit a Deputy Executive Secretary to take over from the current one whose contract will end on 30^th October 2022.

2.0 Institutional Background

IUCEA is an EAC institution whose mission is to promote strategic and sustainable development of higher education systems and research for supporting East Africa’s socio-economic development and regional integration. Its vision is to become an EAC strategic institution responsible for promoting, developing and coordinating human resources development and research. The headquarters of IUCEA are in Kampala, Uganda. IUCEA operates under an Act enacted by the East African Legislative Assembly in 2009.

3.0 Position of Deputy Executive Secretary

The position of Deputy Executive Secretary of IUCEA is due to fall vacant on 1^st November 2022. The position is occupied on rotational basis among EAC Partner States. This is the time for the United Republic of Tanzania to provide a Deputy Executive Secretary. Therefore, applications for the position of Deputy Executive Secretary of IUCEA are invited from nationals of the United Republic of Tanzania who meet the requirements as indicated below.

4.0 Functions

The Deputy Executive Secretary is the Deputy Chief Executive Officer of the Inter-University Council for East Africa.

5.0 Key Duties and Responsibilities

(a) Provide effective deputization for the Executive Secretary;

(b) Ensure effective and professional coordination of Inter-Universities meetings as will be held from time to time;

(d) Provide leadership in the preparation of quality proposals for funding by relevant organizations;

(e) Ensure effective initiation of linkages and partnerships with local and international institutions and organizations;

(f) Provide effective leadership to professional and technical staff;

(g) Ensure timely preparation and presentation of quality reports/proceedings for projects/programmes and meetings;

(h) Ensure that Minutes of IUCEA’s meetings are professional and timely prepared;

(i) Coordinate the administration process of performance contracts for all staff;

(j) Support the implementation of quality assurance systems in member Universities;

(k) Supervise the implementation of 5-year Rolling Strategic Plans and annual operational work plans by all staff;

(l) Perform any other duties that may be assigned by the Executive Secretary.

6.0 Experience and Professional Qualifications

(a) Should hold a PhD from a recognized University;

(b) Should have 10 years’ experience working in an academic and/or research institution;

(c) Should have a Minimum of 5 years’ experience in leadership and management position such as Dean/Director, Principal, Deputy Vice-Chancellor, Vice-Chancellor or equivalent positions;

(d) Should demonstrate competence in research and publications;

(e) Should have experience in managing Human Resources matters;

(f) Should have experience in managing financial resources including donor funds;

(g) Should have a functional and practical working knowledge of ICT and its applications;

(h) Should have the capacity to initiate networks and lead teams of workers in a complex and sensitive multi-cultural/sectoral environment;

(i) Should be able to work on multiple projects and programmes;

7.0 Tenure and Salary

As per the IUCEA Act 2009, the successful applicant for this post will serve on contract for a period of three (3) years renewable once for a further final term of 3 years upon satisfactory performance.

A comprehensive remuneration package commensurate with the Professional and Diplomatic status of the post will be offered to the suitable candidate. Additional details on these may be obtained from the undersigned.

8.0 Age Limit

Applicants should not be more than 55 years as the EAC retirement age is 60 years.

9.0 Submission of Applications

The deadline for submission of application forms to the IUCEA Secretariat is 30^th April, 2022. Application forms should be downloaded and filled online accompanied with the following:

Certified copies of the applicant’s degree awards
Up to date and comprehensive Curriculum Vitae
Addresses of three referees, one of which should be of the current immediate supervisor.
Any other relevant supporting documents

Applications should be marked “APPLICATION FOR THE POST OF DEPUTY EXECUTIVE SECRETARY”

Applicants are requested to complete the online form on this link https://bit.ly/3LKAH0k and submit an application and the necessary documents electronically to the following address:

The Chairperson, Executive Committee

Inter-University Council for East Africa

P.O. Box 7110, Kampala, Uganda

Tel: +256 414 256 251/2

E-mail: [email protected]

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CHIEF PRINCIPAL EXCHANGE, LINKS AND PARTNERSHIPS (P4)

Background Information

The Inter-University Council for East Africa (IUCEA) is a strategic institution of the East African Community (EAC) responsible for coordinating the development of human resources and research in the EAC Higher Education Institutions. The main objectives of IUCEA are to (i) facilitate networking among universities in East Africa, and with universities outside the region; (ii) provide a forum for discussion on a wide range of academic and other matters relating to higher education in East Africa; and (iii) facilitate maintenance of internationally comparable education standards in East Africa so as to promote the region’s global competitiveness in higher education.

In order to fulfill its current mandate and to meet all its objectives, IUCEA now wishes to recruit a qualified person for the positions of Chief Principal Exchange, Links and Partnerships- P4- Vacant (Re advertised)

Online applications are invited from qualified individuals only from any of the following EAC Partner States due to the Quota System requirements:

Republic of Burundi
Republic of Kenya
Republic of Rwanda
Republic of South Sudan
United Republic of Tanzania

Candidates from South Sudan are strongly encouraged to apply.

Description of the Positions

CHIEF PRINCIPAL EXCHANGE, LINKS AND PARTNERSHIPS (P4)

Office:                   Deputy Executive Secretary – Higher Education and Research Support Systems
Unit:                      Exchange, Links and Partnerships
Grade:                   P4
Job Reports to:      Deputy Executive Secretary (Higher Education and
Research Support Systems)
Job Supervises:     Senior Exchange Programs Officer; Senior Links and
Partnerships Officer
Job Purpose:         The job holder will provide strategic leadership in
development of intra- and inter-institutional links and partnerships, and between higher education institutions and industry and other institutions in the world
Duties and Responsibilities

Coordinating cooperation among higher education institutions in the Community and with foreign institutions having similar objectives
Managing of the Staff Mobility programme involving academic staff visiting universities in the different EAC Partner States to provide services: teaching, research, community engagement and external examination

Facilitating the development of academia-private-public partnership framework

Facilitating the development of regional programmes to enhance teaching, research and services to the community
Monitoring and evaluating implementation of programmes and projects
Coordinating the development of strategies for adequate investment in higher education in East Africa

Initiate the establishment of relationships at the highest level with recognized institution with similar objectives to develop strategic partnerships and alliances
Mobilizing funds from local and international sources to support higher education and research programmes and projects in the Community

Promoting and supporting staff and student exchange programmes regionally to promote regional integration and internationally to strengthen internationalization of higher education
Promoting gender balance and mainstreaming in higher education institutions in the Community
Guiding and coordinating universities and higher education stakeholders on implementation and improvements of instruments for enhanced enrolment and mobility of students through effective Fees Structures Systems, such as the current Fees Structure Model for EAC Higher Education, currently being disseminated

Establishing awards to students, academic units, and individuals for outstanding contributions to education, research or public service
Performing any other duties as assigned by the Supervisor

Key Performance Indicators

Number of operational MoUs or agreements established
Number of programmes and projects developed and funded
Framework for academia/industry collaboration in place
Rate of expansion of higher education in the region
Number of staff and students participating in mobility and exchange programmes, regionally and internationally

Minimum Job Requirements

Academic Qualifications

Have a Minimum of a PhD from a recognized University

(b) Work Experience

Have at least 10 years’ experience in managing staff and students exchange projects and research, have reached at least the rank of Senior Lecturer or equivalent in a recognized higher education institution, 3 years at senior management level

(c) Key Competencies

Must have sound knowledge in projects and programmes development and inter-and intra- institutional cooperation
Must have experience in academia-private sector partnership
Have sound knowledge of monitoring and evaluation of academic programmes
Have clear understanding of the basic mission of higher education institutions
- Be conversant with academic programs in higher education and the multiple challenges and global pressures facing them
- Have good interpersonal, communication and soft skills
- Computer literate.

3.0 Tenure and Remuneration

As per the EAC Staff Rules and Regulations, the successful applicant for this post shall serve for a five-year term renewable once. A comprehensive remuneration package commensurate with the EAC Professional Job Grades and Diplomatic status shall be offered to the suitable candidate. Additional details on these packages may be obtained from the undersigned.

4.0 Age Limit

Applicants should not be more than 55 years as the EAC retirement age is 60 years.

5.0 Notification

The successful candidate shall be notified of his/her appointment by the last week of May, 2022 to give him/her enough time to also give notice to his/her employer.

6.0 Submission of Applications

The deadline for submission of application forms to the IUCEA Secretariat is 30^th April 2022. Application forms should be downloaded and filled online accompanied by the following:

Certified copies of the applicant’s degree awards
Up to date and comprehensive Curriculum Vitae
Addresses of three referees, one of which should be of the current immediate supervisor.
Any other relevant supporting documents

Applications should be marked “APPLICATION FOR THE POST OF CHIEF PRINCIPAL EXCHANGE, LINKS AND PARTNERSHIPS ”

Applicants are requested to complete the online form on this link https://bit.ly/3J60yxW and submit an application and the necessary documents electronically to the following address:

The Chairperson, Executive Committee

Inter-University Council for East Africa

P.O. Box 7110, Kampala, Uganda

Tel: +256 414 256 251/2

E-mail: [email protected]

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PRINCIPAL INTERNAL AUDITOR- P3

In order to fulfil its current mandate and to meet all its objectives, IUCEA now wishes to recruit a qualified person for the position of Principal Internal Auditor- P3- due to falling vacant on 1st July 2022.

Online applications are invited from qualified individuals only from any of the following EAC Partner States due to the Quota System requirements:

Republic of Burundi
Republic of Kenya
Republic of Rwanda
Republic of South Sudan
United Republic of Tanzania

Candidates from South Sudan are strongly encouraged to apply.

Description of the Positions
PRINCIPAL INTERNAL AUDITOR (P3)
Office:             Internal Audit
Grade:             P3
Job Reports to:      Executive Secretary
Job Supervises:     Internal Audit Officer and Audit Assistant
Job Purpose:   The job holder will monitor and evaluate management policies, regulations, procedures, systems, and procedures to facilitate and advice management on strategies for compliance with best practices for effective utilization of IUCEA’s resources. S/He will facilitate the development of risk management policies and systems and oversee the implementation of value for money or performance audits for IUCEA.

Duties and Responsibilities

Develop strategies, policies and procedures for risk management, value for money and performance audits for IUCEA
Coordinate the process of developing the IUCEA internal Audit plan
Coordinate the process of Institutional Risk Evaluation
Conduct financial, systems and efficiency (Value for Money) Audits
Provide inputs in the design of Institutional Systems and Processes
Ensuring timely preparation and submission of periodic audit reports to the Audit Committee and Governing Board (currently Executive Committee)
Follow-up on implementation of agreed recommendations
Ensuring compliance with financial, procurement, administrative and human resource policies and procedures
Conducting of ad-hoc and special internal audit checks of systems and financial transactions
Providing oversight advice to the Executive Secretary
Investigating any cases of theft, fraud and misappropriation of funds and making reports with recommendations on the findings
Evaluate measures put in place by management to ensure IUCEA assets are accounted for and safeguarded from losses of all kinds
Liaise with External Auditors to follow up on their recommendations
Facilitate compliance with International Audit Standards
Performing any other duty as the Executive Secretary may from time to time direct

Key Performance Indicators

Strategies, policies and procedures on risk management, systems and efficiency audit developed and updated periodically.
Increased efficiency and optimal utilization of IUCEA’s assets and resources.
Internal audit reports to the Management and Audit Committee.
Progress reports on institutional systems review.

Minimum Job Requirements

Academic Qualifications: MBA in Finance or Accounting

Professional Qualifications: Chartered Certified Accountant CPA and a certificate in information systems auditing (CISA), ACCA, ICMA or equivalent

Work Experience

Thorough knowledge of accounting and audit control systems with a Minimum of ten (10) years in a busy Audit firm/public sector, five (5) years of which must be at a senior level in the busy environment

Key Competencies

Must be able to provide strategic and team leadership in internal audit, manage diversity, conflict and change, have conceptual, analytical, communication, public relations, planning, judgment, budgeting, decision making, report writing and presentation skills. Demonstrate high integrity, independence, and maturity. S/He must be computer literate and proficient in computerized accounting packages. Knowledge and the ability to use the SUN SYSTEM will be an added advantage.

3.0 Tenure and Remuneration

4.0 Age Limit

Applicants should not be more than 55 years as the EAC retirement age is 60 years.

5.0 Notification

The successful candidate shall be notified of his/her appointment by the last week of May, 2022 to give him/her enough time to also give notice to his/her employer.

6.0 Submission of Applications

The deadline for submission of application forms to the IUCEA Secretariat is 30^th April 2022. Application forms should be downloaded and filled online accompanied with the following:

Certified copies of the applicant’s degree awards
Up to date and comprehensive Curriculum Vitae
Addresses of three referees, one of which should be of the current immediate supervisor.
Any other relevant supporting documents

Applications should be marked “APPLICATION FOR THE POST OF PRINCIPAL INTERNAL AUDITOR”

Applicants are requested to complete the online form on this link https://bit.ly/3DMZkGW and submit application and the necessary documents electronically to the following address:

The Chairperson, Executive Committee

Inter-University Council for East Africa

P.O. Box 7110, Kampala, Uganda

Tel: +256 414 256 251/2

E-mail: [email protected]

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SENIOR CORPORATE AND PUBLIC COMMUNICATIONS OFFICER(P2)

Background Information

In order to fulfil its current mandate and to meet all its objectives, IUCEA now wishes to recruit a qualified person for the position of Senior Corporate and Public Communications Officer-P2- Vacant (Re-advertised).

Online applications are invited from qualified individuals only from any of the following EAC Partner States due to the Quota System requirements:

Republic of Burundi
Republic of Kenya
Republic of Rwanda
Republic of South Sudan
United Republic of Tanzania

Candidates from South Sudan are strongly encouraged to apply.

Description of the Positions

SENIOR CORPORATE AND PUBLIC COMMUNICATIONS OFFICER(P2)

Section: Corporate Communications and Public Relations

Grade:                   P2
Job Reports to: Executive Secretary
Job Supervises:     None
Job Purpose:   The job holder will promote and disseminate information of IUCEA to stakeholders, the general public and the international community in order to build promote and maintain IUCEA’s positive corporate image.

Duties and Responsibilities

Initiate, develop and manage IUCEA’s public relations and corporate communication plans and production of Annual Reports
Liaise with user divisions/units to provide support in the facilitation of conferences, education exhibitions, meetings/forums
Gather accurate and relevant information necessary for the publication of IUCEA Brochures, journals, in-house newsletters and other relevant literature; and facilitate the design, development, production and distribution of the same
Initiate a periodical newsletter
Manage the communication channels including media and any stakeholders in relation to the project brand for the component of IUCEA;
Manage the IUCEA social media platforms.
Create content, monitor and manage conversations to promote and ensure reputational risk mitigation for IUCEA.
Appropriate dissemination of information related to the success stories of the project and ensure appropriate packaging to attract the required stakeholder;
Help in the development and improvement of the website of IUCEA with events (upcoming and completed), activities and major-related partnerships in the different areas;
Develop and update the IUCEA Communication Strategy with the communications plan for the Institution that covers all activities;
Ensures development, operationalization and maintenance of an online website and portal for the IUCEA, with frequent regular updates on key elements like events, partnerships etc..;
Collect, collate and standardize the necessary information for periodically updating the IUCEA website
Monitor the media, lobby groups and maintain close contact and cordial relations with regional and international media to sustain a positive image of IUCEA
Organize and coordinate corporate functions/events and attend to all protocol matters
Prepare required speeches, briefs, reports, flyers, brochures, advertisements, and messages to enhance the objectives of the institution
Maintain harmonious internal and external contacts with IUCEA’s stakeholders
Handle external relations and visitors’ services, including arranging visits to IUCEA and prepare responses to all external inquiries and media queries
Ensure coordination, synergies and coherence with communications officers of the partner institutions of the EAC and beyond.
Performing any other duty as the Executive Secretary may from time to time direct

Key Performance Indicators

Public Communication Strategy, communication policy and procedures developed and updated periodically
Resource packs, e.g. brochures, journals, in house newsletters, promotional materials and annual reports developed in the year
Number and reports of educational forums and conferences coordinated for IUCEA
Updated contacts inventory/directory of stakeholders, partners and media in the region and internationally

Minimum Job Requirements

Academic Qualifications

Master’s degree in journalism, Mass Communication or related discipline from a recognized university

Professional Qualifications

Training in Public Relations will be an added advantage

Work Experience

Minimum eight (8) years: three (3) years must be at senior level in a busy environment

Key Competencies

Excellent ability to communicate in English is essential and good working knowledge of an additional official language of the East African Community (Kiswahili or French) would be an advantage, must be able to manage diversity, conflict and change. Have proposal writing, Creative report/speech writing and presentation, conceptual, analytical, public relations, excellent interpersonal and communication skills, planning, negotiation, networking, judgment, and decision-making skills. S/He must be computer literate and proficient in MS Office suite and common desktop publishing software such as Photoshop, InDesign, Illustrator etc.

3.0 Tenure and Remuneration

4.0 Age Limit

Applicants should not be more than 55 years as the EAC retirement age is 60 years.

5.0 Notification

The successful candidate shall be notified of his/her appointment by the last week of May 2022 to give him/her enough time to also give notice to his/her employer.

6.0 Submission of Applications

The deadline for submission of application forms to the IUCEA Secretariat is 30^th April 2022. Application forms should be downloaded and filled online accompanied by the following:

Certified copies of the applicant’s degree awards
Up to date and comprehensive Curriculum Vitae
Addresses of three referees, one of which should be of the current immediate supervisor.
Any other relevant supporting documents

Applications should be marked “ APPLICATION FOR THE POST OF SENIOR CORPORATE AND PUBLIC COMMUNICATIONS OFFICER(P2)”

Applicants are requested to complete the online form on this link https://bit.ly/3KglzYf and submit an application and the necessary documents electronically to the following address:

The Chairperson, Executive Committee
Inter-University Council for East Africa
P.O. Box 7110, Kampala, Uganda
Tel: +256 414 256 251/2
E-mail: [email protected]

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SENIOR ACCOUNTANT (P2)

Background Information

In order to fulfill its current mandate and to meet all its objectives, IUCEA now wishes to recruit a qualified person for the position of: Senior Accountant – P2- due to falling vacant on 5th November 2022.

Online applications are invited from qualified individuals only from any of the following EAC Partner States due to the Quota System requirements:

Republic of Burundi
Republic of Kenya
Republic of Rwanda
Republic of South Sudan
United Republic of Tanzania

Candidates from South Sudan are strongly encouraged to apply.

Description of the Positions
Office:             Accounts
Grade:             P2
Job Reports to:      Principal Accountant
Job Supervises:     Accountants and Accounts Assistants/Cashier

Job Purpose: The job holder will coordinate efficient financial resource utilization and ensure that all payments are made in compliance with the rules and regulations and other directives of the Governing Board/Executive Committee as may be directed from time to time. S/He coordinates activities of Payroll, Receivables, Payables, Fixed Assets, Examination and Cash Payment.

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Duties and responsibilities

Provide leadership to accounts staff
Undertake management accounting and preparation of final accounts and statements

Implement IUCEA financial policies, rules regulations/guideline and procedures

Reconciliation and maintenance of general ledger accounts
Prepare financial progress and expenditure reports for donors
Implementation of recommendations made on audit observations

Verification of Payment Vouchers and control expenditure
Maintain records of contributions by the Partner States and higher education institutions

Advice on proper administration of donor funds in line with the signed agreements
Collate financial estimates and monitor monthly payroll to ensure accuracy of calculations and meeting deadlines
Provide logistical support to meetings held away from workstations

Performing any other duties that may be assigned by the Principal Accountant from time to time

Key Performance Indicators

Timely annual financial statements
Monthly payroll reports
Bank reconciliation statements reviewed and approved
Properly kept financial records
Progress reports for donors prepared regularly and timely

Minimum Job Requirements

Academic Qualifications

Minimum master’s degree in finance and/or Accounting from a recognized university

Professional Qualifications

Certified Public Accountant (CPA, ACCA) or its equivalent

Work Experience

Minimum eight years, of which 3 years MUST be at senior position preferably in either in public Institution or a busy private established organization.

Key Competencies

Must have knowledge of financial accounting principles and international accounting standards. Ability to operate SUN accounting software and knowledge of financial information systems. S/He must be computer literate and able to provide team leadership, create a conducive and empowering work environment which promotes creativity and innovation among staff, coach, mentor and motivate staff, manage diversity, conflict and change, effectively communicate, have presentation, judgment and decision-making skills.

3.0 Tenure and Remuneration

4.0 Age Limit

Applicants should not be more than 55 years as the EAC retirement age is 60 years.

5.0 Notification

The successful candidate shall be notified of his/her appointment by the last week of May, 2022 to give him/her enough time to also give notice to his/her employer.

6.0 Submission of Applications

The deadline for submission of application forms to the IUCEA Secretariat is 30^th April, 2022. Application forms should be downloaded and filled online accompanied with the following:

Certified copies of the applicant’s degree awards
Up to date and comprehensive Curriculum Vitae
Addresses of three referees, one of which should be of the current immediate supervisor.
Any other relevant supporting documents

Applications should be marked “APPLICATION FOR THE POST OF SENIOR ACCOUNTANT”

Applicants are requested to complete the online form on this link https://bit.ly/3Ko1iA4 and submit an application and the necessary documents electronically to the following address:

The Chairperson, Executive Committee
Inter-University Council for East Africa
P.O. Box 7110, Kampala, Uganda
Tel: +256 414 256 251/2
E-mail: [email protected]

NOTE: IUCEA will not accept hand-delivered applications. Applicants must complete application forms as indicated above. Only shortlisted candidates shall be contacted.